Office Assistant - (Establish Eligible List)

Orange County Sanitation District - Fountain Valley, CA 92708
$23.97 - $29.13 an hour

At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further.

Honesty, Trust, & Respect
We aspire to the highest degree of integrity, honesty, trust, and respect in our interaction with each other, our suppliers, our customers, and our community.

Teamwork & Problem Solving
We strive to reach OCSD goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective and safe manner, and we acknowledge team and individual efforts.

Leadership & Commitment
We lead by example, acknowledging the value of our resources and using them wisely and safely to achieve our objectives and goals. We are committed to act in the best interest of our employees, our organization, and our community.

Learning/Teaching - Talents, Skills and Abilities
We continuously develop ourselves, enhancing our talents, skills, and abilities, knowing that only through personal growth and development will we continue to progress as an agency and as individuals.

Recognition/Rewards
We seek to recognize, acknowledge and reward contributions to OCSD by our many talented employees.

OCSD is currently looking to establish an eligible list for the role of an Office Assistant.

Under general supervision, the Office Assistant will serve primarily as the receptionist, central telephone switchboard operator and initial point of contact for visitors at the Orange County Sanitation District.

The position will perform a variety of routine clerical responsibilities in support of the District; including: receive office and telephone callers including answering a multi-line switchboard telephone system; refer callers to appropriate District staff for further assistance as needed; respond to complaints and requests for information; maintain calendar of activities, arrange and coordinate meetings, and various events for assigned staff; assist other District staff, the general public, and outside groups and agencies by providing information related to specific programs; maintain safe and clean reception area and assist in monitoring visitor access, issuing visitor badges and maintaining security awareness. Responsibilities also include establishing and maintaining filing systems; type a variety of documents and correspondence; prepare and maintain a variety of manual and automated records; operating a variety of office equipment including a computer, scanner, fax machine and copiers; and other related duties as assigned. Qualifications & Requirements

1. High school diploma or equivalent; AND
2. One year of increasingly responsible clerical support experience.

Prior public sector clerical experience is highly desired.

Licenses and Certifications:
  • Possession of a valid California class C driver's license.

OCSD seeks an intuitive team player with strong communication and customer service skills, knowledgeable in the proper use of grammar, spelling and punctuation. Proven ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner is required. The ideal candidate uses sound judgment and is able to work independently and collaboratively; maintain professionalism, courtesy, and composure at all times, including during stressful situations; and be able to establish and maintain good working relationships with those contacted in the course of work. Computer proficiency is required, including familiarity with MS Office applications (e.g., Word, Excel, PowerPoint, and Outlook). Recruitment & Selection Process

Vacancies: 0 (to establish an eligible list).

APPLICATION FILING DEADLINE: Thursday August 1, 2019 by 5:00 pm.
(or until a sufficient number of qualified applications have been received)

Hiring Salary Range: $23.97 - $26.41 / Hour.
(starting salary will be within this range based on qualifications)

Supplemental Information

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.


ENVIRONMENTAL ELEMENTS:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.



DISASTER SERVICE WORKERS:
All Orange County Sanitation District employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the Orange County Sanitation District requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

OTHER INFORMATION:
For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on our website.

Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

To ensure your application is accurate and complete, please review the Job Application Guide.

Employment is contingent upon successful completion of OCSD's pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

Reference Checks will be conducted by OCSD to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OCSD are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include:
  • Verification/Reference from current and past employers
  • Confirmation of necessary licenses, certificates, and degrees.
Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made.

OCSD only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted.

The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.
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Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]