Executive Secretary

USC - Los Angeles, CA

Executive Assistant to the Director of the USC Norris Comprehensive Cancer Center

NCCC is seeking an experienced Executive Assistant with an exceptional commitment to service excellence to support the new Director. As the Executive Assistant, you will serve as a senior administrative support professional, providing direct executive-level support to the NCCC Director. The Executive Assistant is tasked with the smooth execution of the NCCC Director’s day-to-day business operations, including scheduling, travel, correspondence, event planning, and project management. The Executive Assistant acts as a key liaison between the Director and USC leaders, USC faculty, and members of the community. This is a high profile role that requires independent judgment, strong organizational skills, flexibility, diplomacy, and tact.

Skills: Administrative but not limited to:
Proficiency in PowerPoint and Excel

Answer telephones

Arrange travel

Balance figures

Communicate with others to gather information

Compose letters

Compute totals



Coordinate meetings

Coordinate work of others

Develop office procedures

Draft routine correspondence

Edit routine documents

Edit technical or scientific text

Establish filing systems

Gather data

Input data

Maintain filing systems

Prioritize different projects

Research information

Schedule appointments

Take shorthand

Understand and apply policies and procedures

Verify calculations

Writes memorandums for own signature

Schedule/hours: May work weekends with meetings/travel out-of-town no more than 2-3x annually

The USC Norris Comprehensive Cancer Center (NCCC) is one of the largest units on the USC campus with nearly 280 faculty members and over $80M in research funding. According to U.S. News & World Report’s 2018–2019 Best Hospitals rankings, NCCC and Keck Medicine of USC is the highest-ranked cancer provider in Southern California and #17 nationally. The NCCC Director is the chief executive tasked with oversight of the entire USC cancer center enterprise.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 3 years

Minimum Field of Expertise: Executive secretarial experience

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