Project Coordinator, MSBD - Washington

Kaiser Permanente - Renton, WA
Description:
The Project Coordinator is responsible for creating and maintaining standard project artifacts under the direction of the Project/Program Manager (PM). The specific responsibilities may vary by project assignment but could include any of the below responsibilities.Scope of Responsibilities:Assist the PM in creating and maintaining standard project artifacts including project charter, Schedule, communication plan, work plan, timeline, scope/deliverables list, etc.Uses project scheduling and control tools to monitor project plans, resources, and budgets to assess project status and identify potential project challenges early. Works with the PM and project team to identify and execute appropriate responses or mitigations to identified challenges.Independently manage the work plans for the project and for sub teams within the context of more complex projects under the supervision of an assigned PMDrafts periodic status reports for approval by the PMDrafts other project communication for approval by the PM. Works with communications groups as appropriate.Establish and oversee project/program timelinesDesign project/program deliverables. Obtain materials for program output and combine for distribution and/or presentationsPerforms analysis and organizational tasks as needed for specific project work, developing an approach and executing the work appropriate to the specific needs.Schedules project/program team meetings and assists the PM in p0reparing meeting materialsParticipates in the maintenance and/or development of project/program tools and procedures

Essential Responsibilities:

  • Assist the PM in creating and maintaining standard project artifacts including project charter, schedule, communication plan, dashboard, timeline, scope/deliverables list, etc.
  • May independently manage the work plan for a sub group within a project, under general guidance of a PM. Uses project scheduling and control tools to monitor project plans, resource plans to assess project status and identify potential project challenges early. Works with the PM and project team to identify and execute appropriate responses or mitigations to identified challenges.
  • Perform analysis and organizational tasks as needed for specific project work, developing an approach and executing
    the work appropriate to the specific needs.
  • Drafts project communications including status reports, customer communications, etc. Effectively and accurately communicates relevant project information to the project team and customer. Ensures that the central shared project/program documentation is available and up to date including maintaining appropriate version control. Facilitates approval of appropriate project documentation.
  • Schedules project/program team meetings and assists the PM in preparing and updating meeting materials.

  • Basic Qualifications:

    Experience

  • Minimum one (1) year of experience assisting with or supporting major projects.
  • Minimum three (3) years of general business, health care, finance, strategy, or IT work experience applicable to project coordination work.
  • Education

  • Associate's degree OR a minimum of two (2) years of experience in a directrly related field.
  • High School Diploma OR General Education Development (GED) is required.
  • License, Certification, Registration

  • N/A
  • Additional Requirements:

  • Advanced knowledge of project scheduling concepts, best practices, and tools such as Microsoft Project, or other project management software.
  • Excel skills; use of advanced functions and formulas, pivot tables, data sort/summarize in support of analysis and reporting.
  • Ability to create and deliver executive-level presentations.
  • Verbal and written communication skills.
  • Knowledge of project scheduling concepts, best practices and software, etc. including resource planning.
  • Resource estimation/tracking, development of charts and graphs, preferably using MS Excel.
  • Knowledge of standard phases in a product lifecycle.
  • Ability to analyze project data from multiple sources and synthesize into insights about project risks and opportunities.
  • Strong interpersonal skills; Ability to develop and maintain effective relationships with project team members and customers.
  • Knowledge of standard phases in a product or software development lifecycle
  • Knowledge of and experience with standard project management methodologies best practices.
  • Knowledge of and experience with standard project managementt methodologies and best practices.
  • Ability to manage multiple tasks and balance competing priorities.
  • Preferred Qualifications:

  • Bachelor's degree in business, project management, health care administration, humanities or similar field.
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