Office Assistant III
POSITION: OFFICE ASSISTANT III
SITE/ASSIGNMENT: THIS IS TO ESTABLISH AN ELIGIBILITY LIST. THIS IS AN EIGHT (8) HOURS PER DAY, 218-261 DAYS PER YEAR POSITION.
FILING DEADLINE: FRIDAY, JUNE 28, 2019 AT 4:00 P.M.; APPLY ON-LINE @ www.vvuhsd.org.
SALARY: RANGE 30 $21.10 - $25.65 PER HOUR
TESTING DATE: TUESDAY, JULY 16, 2019 AT 8:00 A.M.
DISTRICT OFFICE BOARD ROOM, BLDG. 6
16350 MOJAVE DRIVE, VICTORVILLE, CA 92395
MUST BRING PICTURE ID TO BE ADMITTED TO TESTING.
Under the direction of an assigned supervisor, perform a variety of responsible and technical clerical work in support of an assigned program or function; provide work direction and guidance to student assistants and other clerical personnel as assigned.
Office Assistant III incumbents perform specialized clerical duties or provide sole clerical support for an assigned function. Incumbents in the Office Assistant II class perform a variety of clerical support duties including typing, filing, recording and processing information, answering telephones and providing information to parents, students, faculty and others. Office Assistant I incumbents are assigned routine and repetitive general clerical duties requiring no previous experience.
Minimum Qualifications Required to Apply: Any combination equivalent to: graduation from high school and two years of increasingly responsible clerical experience involving the use of automated office equipment and software.
RECRUITMENT PROCEDURE: The recruitment process will consist of a Screening Process and a Written Examination.
Essential Duties: Perform specialized and technical clerical duties related to assigned function such as compiling information from a variety of sources and preparing complex reports as required by District, County, State or Federal regulations; communicate with other agencies or departments to provide or obtain a variety of information. E
Provide technical information concerning policies and procedures of assigned program or office according to established guidelines. E
Compose correspondence either independently or from oral instructions; prepare letters, memos and forms, requesting, providing or verifying information; receive, screen and route mail. E
Prepare, format, type, proofread and duplicate a variety of items including proposals, contracts, reports, agendas, minutes and student records; type health, development, psychologist and student progress reports. E
Operate computers and peripheral equipment to enter, revise, update and print information; generate records, reports, lists and summaries as needed; utilize word processing software applications. E
Receive and screen phone calls and visitors; provide information and direct inquiries and visitors to the proper person or office; dispatch information to bus drivers regarding students, bus routes and stops, and searches for students; communicate information to parents
Communicate with District and County personnel to coordinate office activities and to exchange information; communicate with local businesses to assist with the coordination of JTPA activities and projects.
Maintain and request or distribute cumulative student records print student transcripts; review transcripts to compile and enter information into the computer and to notify students of needed classes and units; assist with student registration into proper grade, courses or programs.
Perform a variety of projects as assigned; prepare preliminary and final findings; type reports, manuals, flyers and charts as assigned.
Coordinate schedules and communicate with others regarding meetings, appointments, activities or announcements; schedule appointments, meetings, conferences and arrange interviews for supervisor and others.
Monitor and maintain office or program budgets according to established guidelines, including payroll and material purchases; type requisitions and process invoices according to established procedures and maintain adequate inventory levels of office supplies.
Prepare and maintain detailed and complex logs, files and records; maintain inventory; order supplies and materials as assigned; maintain confidentiality of materials and information.
Assure timely distribution and receipt of a variety of records and reports; request or provide information as necessary to obtain and exchange needed information.
Operate office equipment such as a typewriter, calculator, dictation equipment, copier, ten-key machine and two-way radio equipment.
Receive and verify applications for services; recommend status of eligibility for prospective program participants as assigned; maintain records such as enrollment, attendance and absence verification.
Perform related duties as assigned.
Knowledge, Skills & Abilities / Working Conditions: KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record-keeping techniques, filing systems and information management.
District organization, operations, policies and objectives.
Policies and objectives of assigned program and activities.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Operation of office machines including computer terminal and word processing applications.
Telephone techniques and etiquette.
Interpersonal skills using tact, patience and courtesy.
Basic research methods.
Oral and written communication skills.
Perform a variety of responsible and technical clerical work in support of an assigned function or program.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Add, subtract, multiply and divide quickly and accurately.
Meet schedules and time lines.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Perform duties effectively with many demands on time and constant interruptions.
Plan and organize work.
Maintain records and prepare reports.
Type and/or use word processors accurately at an acceptable rate of speed.
Understand and follow oral and written directions.
Operate a variety of office equipment such as typewriter, computer terminal, copiers and others as required by the position.
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