AMPTX Electric is seeking a full-time AP/AR Coordinator. We are seeking an individual who is serious about their career. Responsibilities will include creating and managing supplier purchase orders, coordinating customer project payments, filing, creating and reviewing reports in a timely manner. It is a requirement for the candidate to be able to conduct and complete assigned work with minimal supervision and independent judgement. They must be honest, dependable, punctual, and hardworking. This position offers opportunities to advance professionally within our company.
The AP/AR Coordinator will be responsible for helping manage the company's supplier accounts payable process, ensuring timely and accurate input & verification of invoices, and maintaining strong vendor relationships. This role also includes coordination of project accounts receivable. This role is vital to the smooth operation of our financial department, and the ideal candidate will have strong attention to detail and a proactive approach to problem-solving.
Roles and Responsibilities:
- Maintains record, files, organization and inventory.
- Assists in creating and maintaining purchase orders for project suppliers.
- Assists in accounts receivable of project customers.
- Assists in preparing, editing, and distributing correspondence, reports, forms, and documents.
- Assists in compiling data, summaries, or reports.
- Provide general office support to the project team as needed.
- Process and verify vendor invoices for payment.
- Ensure all invoices are coded correctly to appropriate accounts.
- Maintain accurate and organized accounts payable records.
- Manage vendor inquiries and resolve any discrepancies in a timely manner.
- Coordinate with personnel to ensure proper documentation and approval for payment requests.
- Assist with month-end closing activities.
- Preform other related duties as assigned.
Qualifications:
- Construction knowledge is a preferred plus
- Previous experience in accounts payable and/or accounts receivable or similar financial role is preferred.
- Ability to work independently.
- QuickBooks experience is a preferred plus.
- Attention to detail
- Microsoft Excel proficient
- Organization skills
- Excellent communication skills
- Multitasking capabilities
- Knowledge of offices practices and administrative procedures.
- Skill in the use of standard office equipment and software (Microsoft Suite-Word, Excel, PowerPoint, Outlook, Internet research)
- Bilingual (English/Spanish) is preferred.
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Supplemental Pay:
- Bonus opportunities
Application Question(s):
- Do you have QuickBooks experience? If so how many years?
- What level of experience do you have with Excel?
- Are you bilingual?
Experience:
- Accounts payable: 1 year (Required)
- Accounts receivable: 1 year (Required)
Work Location: In person