Job Description
Job Title: Accounts Receivable Specialist
Reports To: Accounting Director
FLSA Status: Full Time/ Non-Exempt
Location: Tysons Corner, VA
Work Hours: 8:30am -5pm
SUMMARY
Performs a variety of accounting duties in order to maintain accurate financial and billing records and reports.
PRIMARY DUTIES & RESPONSIBILITIES
· Timely and accurately processes daily cash receipts and prepares bank deposits for operating and trust accounts, including scanning checks to the bank for deposit.
· Processes client overpayments in accordance with firm policy from determining variance at receipt of payment, processing the deposit through trust and if necessary, contacting the client.
· Copies and scans daily deposit for inclusion in department’s records and so that it’s made available to the shareholders and Executive Director.
· Responsible for assigning client/matter numbers in the Accounting software, while checking for accuracy of information provided i.e. attorney assignment, hourly rates, bill format, etc.
· Review client engagement letters to ensure Accounting software reflects correct billing rates and instructions.
· Primary contact for client inquiries on billing and payment of client accounts.
· Edits attorney and paralegal time entries in preparation of billing. Tracks daily time entry to identify missing time entries.
· Handles firm merchant account by processing credit card payments, entering deposits and disbursements.
· Assists in monthly billing cycle and manages mailing of client invoices.
· Occasional trips to the bank for cash deposits and petty cash.
· Responds to general inquiries and requests from management, attorneys and staff regarding billing and accounting issues.
· Scans accounting filing into document management system.
Secondary Responsibilities:
· Provides coverage when other members of the accounting department are out of the office.
· Aids in updating and closing Accounting Department files and records including periodically purging client billing files.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 7.5 hour shift
- Day shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Ability to commute/relocate:
- Vienna, VA 22182: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Accounting: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
Work Location: In person
Job Type: Full-time
Pay: From $23.00 per hour
Ability to Commute:
- Tysons, VA 22182 (Required)
Ability to Relocate:
- Tysons, VA 22182: Relocate before starting work (Required)
Work Location: In person