Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth communication, accurate sales processing, and efficient administrative workflows. Fluency in Chinese and graphic design experience are preferred, as these skills will enhance communication and support marketing efforts.
Responsibilities
- Manage front desk operations, greeting visitors and answering phone calls in a professional manner
- Process and manage daily sales orders accurately and promptly
- Maintain organized filing systems and update accounting records, including invoicing, payments, and expense tracking using QuickBooks
- Assist in managing schedules, appointments, and meetings using Google Workspace tools
- Perform general clerical duties such as typing, data entry, and document preparation
- Support internal teams with various administrative and operational tasks to enhance overall productivity
- Assist with the creation of marketing materials or product graphics (if skilled in graphic design)
- Ensure the office environment is well-maintained and supplies are regularly stocked
Requirements
- Proven experience as an Administrative Assistant or in a similar office role
- Strong computer literacy with proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, etc.)
- Excellent organizational skills and attention to detail
- Strong communication skills, both verbal and written
- Fluency in Chinese (Mandarin) is preferred
- Graphic design skills and experience with tools like Canva, Photoshop, or Illustrator are a plus
- A proactive attitude with problem-solving skills and a willingness to learn
Join our dynamic team where your contributions will make a direct impact on our daily operations and growth!
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- Administrative: 1 year (Required)
Language:
- Chinese (Preferred)
Ability to Commute:
- Santa Ana, CA 92701 (Required)
Ability to Relocate:
- Santa Ana, CA 92701: Relocate before starting work (Preferred)
Work Location: In person