Job Overview
We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional administrative support. This position requires a blend of strong communication skills, attention to detail, and the ability to manage multiple tasks effectively.
Duties
- Provide administrative support to ensure efficient operation of the office.
- Manage calendars and schedule appointments for team members.
- Handle incoming calls and manage phone systems to facilitate communication.
- Maintain organized filing systems and ensure all documents are up-to-date.
- Assist in preparing reports, presentations, and correspondence as needed.
- Utilize Google Workspace for document creation, collaboration, and communication.
- Support office management tasks including inventory management and supply ordering.
- Act as a personal assistant to senior staff when required.
- Collaborate with medical or dental receptionists to ensure seamless patient or client interactions.
Requirements
- Proven experience as an Administrative Assistant or in a similar role.
- Familiarity with office management procedures and basic accounting principles.
- Proficient in Google Workspace applications (Docs, Sheets, Drive).
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Experience with phone systems and managing multiple lines is preferred.
- Previous experience as a medical or dental receptionist is a plus but not required.
- Ability to work independently and as part of a team in a fast-paced environment.
- High level of discretion and confidentiality in handling sensitive information.
If you are looking for an opportunity to contribute to a dynamic team while further developing your administrative skills, we encourage you to apply for this position.
Job Type: Full-time
Pay: $22.29 - $26.84 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Edison, NJ 08817 (Required)
Ability to Relocate:
- Edison, NJ 08817: Relocate with an employer provided relocation package (Required)
Work Location: In person