We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be a detail-oriented professional with excellent communication skills, capable of managing multiple priorities in a fast-paced office environment while maintaining confidentiality and professionalism.
Key Responsibilities
Office Management:
- Serve as the first point of contact for visitors and phone calls
- Maintain office supplies inventory and place orders
- Manage incoming/outgoing mail and packages
- Ensure office equipment is properly maintained
Administrative Support:
- Schedule and coordinate meetings, appointments, and travel arrangements
- Prepare and edit documents, reports, and presentations
- Maintain both physical and digital filing systems
- Assist with data entry and database management
Departmental Coordination:
- Facilitate communication between departments
- Assist with event planning and coordination
- Support special projects as needed
- Help onboard new employees
Qualifications
Required:
- High school diploma or equivalent (Associate's/Bachelor's degree preferred)
- 1+ years of administrative experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
Preferred:
- Experience with office management software (e.g., SharePoint, Slack)
- Basic accounting knowledge
- Ability to create and maintain spreadsheets
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person