Joob Title: Billing and Estimating Manager
Company: Lighthouse Restoration & Construction
Location: Farmingdale, NY
Job Type: Full-Time | On-Site
About Us
Lighthouse Restoration & Construction is a locally operated, full-service disaster recovery company specializing in water, fire, mold, and storm damage restoration. With a strong reputation for integrity and rapid response, we take pride in helping property owners recover quickly and safely with professionalism, transparency, and care.
Position Summary
We are seeking a highly organized and detail-oriented Billing and Estimating Manager to oversee the lifecycle of mitigation estimates and manage office-based billing and administrative operations. This role is ideal for a candidate who thrives in a fast-paced environment and has prior experience in insurance-based restoration work, particularly with Xactimate.
Key ResponsibilitiesEstimating Responsibilities
- Create and submit accurate mitigation estimates using Xactimate.
- Collaborate with project managers to ensure estimates reflect site conditions and project scope.
- Communicate with insurance adjusters, agents, and clients to negotiate and settle estimates.
- Track status of estimates, revisions, and approvals, maintaining accurate records throughout the process.
Billing and Administrative Responsibilities
- Follow up on accounts receivable from customers and insurance carriers to ensure timely collections.
- Respond to customer inquiries regarding billing, insurance, and documentation.
- Provide general administrative support including managing phones, emails, scheduling, and file organization.
- Assist with job scheduling and coordinate communications between office and field teams.
- Order office supplies and ensure efficient day-to-day office operations.
Qualifications
- Experience in the restoration, construction, or insurance industry strongly preferred.
- Proficiency in Xactimate estimating software (required).
- Strong verbal and written communication skills; ability to interact professionally with clients, vendors, and adjusters.
- Knowledge of billing, collections, and basic accounting principles is a plus.
- Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously.
- Proficient with Microsoft Office (Word, Excel, Outlook) and standard office equipment.
- Ability to work independently and collaboratively in a team environment.
Compensation and Benefits
- Salary: $65,000–$85,000 per year (commensurate with experience)
- Paid Time Off (PTO) and paid holidays
- Opportunities for advancement and professional development
Schedule
- Monday to Friday,
- Occasional flexibility may be required depending on project needs
Work Location
- In-person at our Farmingdale, NY office
- Must be able to reliably commute or relocate to Farmingdale, NY 11735 before start date
Lighthouse Restoration & Construction is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs.
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person