WHO WE’RE LOOKING FOR

The Coordinator, Events & Sponsorships will support MusiCares’ fundraising efforts by assisting with event production and sponsorship deliverables. You will collaborate with the Development team to plan and execute fundraising and sponsored events, and partner with Marketing and mission delivery teams to ensure successful sponsored programming.

WHAT YOU'LL DO

EVENT COORDINATION

• Assist the Director of Production with the planning, logistics, and execution of all events.
• Support event production for a large-scale annual gala MusiCares Person of the Year (2400 guests).
• Assist with managing event timelines, vendor relationships, venue coordination for private fundraisers, and other events under supervision.
• Assist with tracking event performance metrics and post-event evaluations.
• Support onsite event operations (vendor point of contact, set-up, and tear-down) as needed.
• Collaborate with internal teams to ensure event alignment with organizational goals.
• Track inventory of printed materials, credentials, signage, and other event assets.

SPONSORSHIP SUPPORT

• Assist the Director of Sponsorships with prospecting and preparing proposal materials.
• Support scheduling and partner communications.
• Maintain sponsor database and track sponsor engagement, benefits, and deliverables.
• Assist in the development and customization of sponsorship reports and recaps.
• Coordinate sponsor recognition efforts and approvals (e.g., signage, social media, website, and event programs) in partnership with the Marketing department, Health & Human Services department, and the Director of Production.
• Ensure timely invoicing, collections, and acknowledgment of sponsors.

ADMINISTRATIVE SUPPORT

• Maintain accurate and up-to-date donor records in CRM/database (e.g., Salesforce).
• Assist in generating donor/sponsor correspondence, thank-you letters, and reports.
• Maintain organized documentation and support budget tracking and invoice reconciliation.
• Provide general administrative support to the Development team as needed.

SKILLS & EXPERIENCE

• Bachelor’s degree required.
• Experience with event fundraising highly preferred.
• Knowledge of Salesforce and wealth screening tools preferred.
• Excellent computer skills including MS Office suite with an emphasis on Excel.
• Must have a passion for MusiCares’ mission and a desire for a career in service.
• Ability to thrive in a collaborative and entrepreneurial business environment.
• Strong interpersonal, oral, and written communication skills with high emotional intelligence and the ability to interact with a variety of different constituents successfully.
• Strong project management skills with attention to detail and the ability to turn around tasks in a timely manner.

PHYSICAL DEMANDS FOR CERTAIN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting rate for this position is between $24.10 to $26.10 per hour, benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market.

The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).

Explore our career opportunities to join a team that values creativity, innovation, and diversity.

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDING ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

LATIN RECORDING ACADEMY

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation.

LATIN GRAMMY CULTURAL FOUNDATION

The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.

MUSICARES

A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

GRAMMY MUSEUM

The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States.

EQUAL OPPORTUNITY

The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.