Executive Assistant

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers

Job Description

The Opportunity: 

The Executive Assistant reports directly to the Senior Vice President of the Corporate / Securities, Global Commercial & Operations, and Government Affairs section of Mattel Law Department, and is responsible for providing day-to-day, general administrative support to the SVP and team.

This position will be located in Mattel’s headquarters in El Segundo, California, and evolve as Mattel’s needs evolve

What Your Impact Will Be: 

• Manage schedule, calendar, and correspondence for SVP, including phone coverage and scheduling and coordinating internal and external calls and meetings in various time zones globally; prioritize executive's schedule based on knowledge of priorities and needs, including acting  in a "gateway" role.  
• With oversight and direction from SVP and broader team, as needed, manage section budgeting and spend matters, including forecasts and accruals; interfacing with law firms and managing e-billing payments; creating reports; managing vendor/supplier onboarding and billing, including creating purchase orders and processing of invoices
• Complete efficiently and accurately a broad variety of administrative tasks that facilitate the SVP’s and team’s ability to effectively address the responsibilities of the section, including: assisting with special projects; coordinating IT desktop issues; designing and producing complex documents, reports, and presentations as needed; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; completing expense reports; scanning, copying and distributing various materials.
• Assistance with the preparation and distribution of Board of Directors and Board Committee materials; assistance with materials for other various meetings, including presentations, drafting agendas, compiling information, etc. 

• Manage and prioritize inquiries and requests, while troubleshooting conflicts, to ensure smooth day-to-day engagement. Determine appropriate course of action, or response, exercising proper judgment, especially on matters of a confidential or critical nature. 

• Assist team with calls, meetings, and phone coverage, as needed.
• Create / generate PowerPoint decks, Excel spreadsheets, and other charts/materials. Generate redlines.
• Oversee document/record management, electronic and physical recordkeeping, as well as other systems used by the Law Department
• Collaborate constructively with other assistants and staff within and outside the Law Dept., including C-suite executive assistants.
• Manage all aspects of the section’s office services including booking meeting rooms, initiating calls/zooms, and supply management and replenishment.
• Distribute incoming mail and preparing outgoing mail for team
• Improve existing administrative processes and practices where needed / helpful
• Support SVP in role as Chair of Law Department Pro Bono Committee and member of the Board of Directors of Mattel Foundation
• Order supplies for local team
• Assist with new hire onboarding and training
• Assist in registering attorneys for continuing education webcasts, seminars and courses, and tracking for compliance with State Bar requirements; ensuring Bar fees are paid on a timely basis

Qualifications

What We’re Looking For:

• 7+ years experience supporting at the senior executive level, including experience supporting a team of attorneys and/or directors/managers
• Bachelor’s degree preferred
• Experience and success working in a dynamic environment required
• Outstanding organization/planning skills and attention to detail, including effectively and professionally managing changing and conflicting priorities
• Strong verbal and written communication skills.  Experience international and domestic teams, multiple time zones and languages, and external partners
• Positive attitude and excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities, and to establish effective relationships at all levels of the organization
• Strong problem-solving skills required; ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Expert-level proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) is required. Skilled at learning new software and troubleshooting MS Office challenges
• Proactive, self-starter; ability to juggle and complete a [multitude][high volume] of tasks autonomously, efficiently and accurately
• Capable of working both independently and as a member of a team
• Ability to think ahead / act intuitively, and anticipate the needs of SVP and team
• Trustworthy; maintain a high-level of professionalism and maturity, as well as integrity and discretion in handling confidential and sensitive information and materials; Understanding of how to represent an executive officer and acting with sensitivity to this.
• Experience working with both internal and external partners
• Desire and commitment to take on increasingly greater levels of responsibility
• Some schedule flexibility desired for key matters from time to time

• Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

The base hourly rate for this position is between $39.00 and $49.00 per hour 
**This range is indicative of projected hiring range, however base hourly rate will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work:

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy