Executive Assistant (Executive Assistant II)

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.
 
Core Values: 
· We are Determined: We are committed and intentional in the pursuit of our main purpose, to improve outcomes for students. 
· We are People-Centered: We strive to attract, develop, and retain the most committed talent, representing the diversity of Texas, each contributing to our common vision for students.
· We are Learners: We seek evidence, reflect on success and failure, and try new approaches in the pursuit of excellence for our students.
· We are Servant Leaders: Above all else, we are public servants working to improve opportunities for students and provide support to those who serve them.

New hires, re-hires, and internal hires will typically receive a starting salary between the posted minimum and the average pay of employees in their same classification. Offers will be commensurate with the candidate’s experience and qualifications and will thoughtfully consider internal pay equity for agency staff who perform similar duties and have similar qualifications. The top half of the posted salary range is generally reserved for candidates who exceed the requirements and qualifications for the role. The maximum salary range is reserved for candidates that far exceed the required and preferred qualifications for the role.

​Position Overview 
​​
​​The Executive Assistant II (EA II) provides high-level administrative support to the Deputy Associate Commissioner to the Department of State Board of Education (SBOE) and other department Directors as assigned. The EA will be responsible for complex assignments, with moderate supervision, covering an array of subject matters requiring attention to detail. The position will help prepare for, arrange and coordinate meetings on behalf of department staff and SBOE members with agency program staff, internal leadership and external agencies and stakeholders. Other duties will require management, organization and preparation of sensitive and/or confidential correspondence.  The EA will support the department in an effort to improve SBOE member support and increase administrative efficiencies for both internal and external SBOE stakeholders.​ 

The Executive Assistant may work a hybrid schedule, requiring partial in-office presence. The nature of this role requires seasonal presence in Austin during State Board of Education (SBOE) meetings and legislative session, as well as additional dates as requested.  

Please note that a resume, tailored cover letter, and short answer responses are required attachments for applying to this position. Incomplete applications will not be considered. Applicants who are strongly being considered for employment must submit to a national criminal history background check. 

Essential Functions 
Job duties are not limited to the essential functions mentioned below. You may perform other functions as assigned.

1. General Administrative Support: Provides general administrative support to the Deputy Associate Commissioner as assigned including scheduling, notetaking, travel arrangements, expense reimbursement filings, Human Resource paperwork, meeting preparation, and correspondence. 
  
2. Meeting Preparation and Scheduling: Prepares meeting materials, creates deck presentations, drafts summary documents and collects resources in advance of scheduled meetings. Responsible for sending calendar invitations and communicating with meeting participants before and after meetings. Ensures meeting participants have access to Teams and/or Zoom communications and corresponds with various internal program staff, agency leadership, external stakeholders and SBOE members to execute a successful meeting.

3. Communication and Correspondence: ​Communicates on behalf of DAC with department and agency staff as needed and assists with SBOE member incoming and outgoing correspondence. Works closely with department Project Manager to ensure the tracking and timeliness of SBOE member correspondence response times. 

4. General Department Support:​ Executes duties related to the organization, preparation and logistical needs of SBOE general meetings, special meetings, committee meetings, ad hoc committee meetings and other department events and/or activities as assigned.  

Minimum Qualifications
• Education: Graduation from an accredited four-year college or university     
• Experience: At least three (​3​) years of experience in ​administrative or executive level support​ 
• Substitutions: ​Education and experience may substitute for one another on a year-for-year basis.​ 

Other Qualifications
• Share the belief that all Texas students can achieve at high levels and are able to succeed in college, career, or the military
• A strong desire to self-reflect, give and receive feedback, and continuously improve
• Clear and efficient verbal and written communication skills with various audiences and design and delivery of effective presentations and other public-facing documents 
• Incredible attention to detail 
• Highly organized; ability to manage multiple projects at once and meet deadlines
• Highly skilled in Microsoft Office applications and managing the lifecycle of complex technical documents 

As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, sex, disability, age or veteran status, unless an applicant is entitled to the military employment preference. 

To review the Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces to each job classification series in the State’s Position Classification Plan (provided by the State Auditor's Office), please access the Military Crosswalk (occupational specialty code) Guide and click on the military “occupational category” that corresponds with the state classification in this job posting title.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency. 

No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted. Please add "capps.recruiting@cpa.texas.gov" and "@tea.texas.gov" to your safe senders list to ensure you receive email notifications from our talent acquisition team and/or hiring division regarding your candidacy.