Executive Assistant & Interim Integrator

Are you a highly organized, proactive, and detail-oriented individual with a deep understanding of the EOS (Entrepreneurial Operating System) framework? Do you thrive in a dynamic, fast-paced environment and have a passion for helping small businesses achieve their full potential? If so, we want to hear from you!

The successful applicant will be working directly with a business owner who’s built and scaled multiple small businesses. This means the role won’t be reporting to a CEO of a large corporation, but rather someone who’s hands-on, agile, and constantly innovating. This organization is looking for a unique individual to join its team as an Executive Assistant & Interim Integrator. This isn't just an administrative role; it's a foundational position with significant growth potential. The individual will operate at a high level, becoming indispensable in streamlining operations, managing key initiatives, and eventually growing into an EOS Implementer for the agency.

What You'll Do:

As the Executive Assistant & Interim Integrator, the successful applicant will be the backbone of our operational efficiency, wearing multiple hats and ensuring everything runs smoothly. Responsibilities will include, but are not limited to:

Operational Management:

• Business Licensing & Compliance: Proactively manage all business licenses, renewals, dues, and applications, including annual inspections.
• Insurance Management: Oversee insurance renewals through our broker and annually shop for competitive insurance quotes.
• Financial Oversight: Oversee accounts receivable and payable, ensuring timely and accurate transactions.
• Audit Coordination: Manage the calendar and logistics for certified audits through various organizations.
• Membership Management: Manage and renew trade association memberships.
• Travel Coordination: Arrange comprehensive travel plans and itineraries for executive team members attending functions.
• Compliance & Records: Ensure all audits are completed for staff records, policies, procedures, and client files.

Executive Support & Communication:

• Inbox & Calendar Management: Efficiently manage executive inboxes, prioritize communications, and streamline appointment booking processes.
• Meeting Preparation: Prepare detailed meeting agendas for executive-led meetings, ensuring all necessary materials are ready.
• Internal Communication: Facilitate clear and concise communication across departments and with external partners.

Technology & Systems:

• Tech Stack Management: Stay up-to-date with the latest technological advancements and suggest appropriate tech solutions and tools to optimize agency operations.
• Apple Business Manager: Manage Apple Business Manager, including equipment setup, maintenance, and seamless transfer of equipment to new employees.
• CRM & Project Management Tools: Oversee and optimize the use of our CRM and project management tools to enhance workflow efficiency.

EOS Implementation & Growth:

• KPI Tracking: Systematically track Key Performance Indicators (KPIs) and prepare reports for review.
• 1:1 Meeting Coordination: Schedule and track 1:1 meetings as part of our EOS framework, ensuring accountability and progress.
• Process Documentation: Assist in documenting and refining operational processes and procedures to enhance efficiency and scalability.
• EOS Tool Implementation: Support the implementation and adherence to EOS tools and disciplines across the organization (e.g., Scorecard, Rocks, L10 Meetings).
• Strategic Support: Provide high-level support in strategic planning sessions and help translate vision into actionable plans.

Who You Are:

• EOS Enthusiast: You have a solid understanding of the EOS framework and are excited about leveraging it to drive business growth.
• Hyper-Organized & Detail-Oriented: You possess an exceptional ability to manage multiple priorities, foresee potential issues, and execute tasks with precision.
• Proactive & Resourceful: You don't wait to be told what to do; you anticipate needs, identify solutions, and take initiative.
• Tech-Savvy: You're comfortable with various software applications, quick to learn new technologies, and passionate about leveraging tech for efficiency.
• Excellent Communicator: You can articulate clearly and concisely, both verbally and in writing, adapting your style to different audiences.
• Trustworthy & Discreet: You handle sensitive information with the utmost confidentiality and professionalism.
• Adaptable & Resilient: You thrive in a fast-paced, evolving environment and embrace challenges as opportunities for growth.
• Growth-Oriented: You're eager to learn, develop new skills, and grow into a more significant role within the organization.

Compensation:

The compensation range for this position is $62,000 - $75,000 annually, commensurate with experience and qualifications.

Location:

This is primarily a remote position. However, candidates must be local to Missouri. The ability to attend in-person quarterly meetings at our main office, and occasionally travel for other company events, is required.

Our Core Values:

We believe in building a team that embodies:

• Integrity: We operate with honesty and transparency in all our dealings.
• Accountability: We take ownership of our responsibilities and deliver on our commitments.
• Innovation: We continuously seek better ways to do things and embrace new ideas.
• Collaboration: We work together, supporting each other to achieve common goals.
• Excellence: We strive for the highest quality in everything we do.

If you are ready to make a significant impact in a growing small business environment and are passionate about the EOS framework, we encourage you to apply. This is an unparalleled opportunity to grow professionally and become a vital part of our success story.

Are you ready to jump in and help us achieve our vision?