Position Title: Finance Assistant
Department: Finance Department
Reports To: Director of Finance
Union: White Collar, CSEA Chapter 91
FLSA Status: Non-Exempt
Approved By: Mayor and Council
Approval Date: December 10, 2019
FINANCE ASSISSTANT
SUMMARY
The position of Finance Assistant, under the general direction of the Director of Finance, performs a wide variety of administrative, clerical and accounting support functions for a variety of City programs.
ESSENTIAL FUNCTIONS AND DUTIES
1. Provides administrative support to the Director of Finance to include prioritizing and coordinating work for accuracy.
2. Prepares Accounts Payable invoices from the City and coordinates all Accounts Payable batches into a final disbursement run.
3. Prepares monthly health, life and Long Term Disability (LTD) insurance bills and reports and updates corresponding records as needed.
4. Acts as liaison between the City and health, life and LTD insurance carriers. Assists employees and retirees in processing medical claims. Resolves limited problems between the City, employees and carriers.
5. Collects and accounts for medical insurance payments made by retirees. Prepares monthly retirement report and verifies against General Ledger.
6. Prepares a variety of correspondence, documents and forms.
7. Prepares handwritten checks for all departments after authorized signature approvals.
8. Maintains cash receipts journal for the City funds. Accepts and verifies all monies received for deposit.
9. Prepares invoices for Accounts Receivable due to the City.
10. Prepares and maintains all workers compensation claims and records and prepares required reports.
11. Maintains medical records relating to on the job injury/workers compensation for all active and retired employees.
12. Prepares and distributes applicable forms for retirees or terminated employees for pension and financial purposes.
13. Processes benefits paperwork for new personnel.
14. Controls and disburses petty cash accounts for the Finance Department.
15. Performs clerical functions for the Finance Director to include filing, correspondence, purchase orders and bids.
16. Enters vendor’s information and invoices into the financial system and processes vendor checks for the City and Groton Utilities.
17. Receives and responds to complaints and questions from the general public relating to assigned area of responsibility.
18. Processes purchase orders.
19. Prepares and processes Emergency Management and Capital Improvement grants.
20. Prepares handouts for the Quarterly Health and Safety Committee meeting.
21. May be required to perform duties related to Public Works Department, Zoning and Building
Department and the Parks and Recreation Department.
22. Performs other duties as may be assigned.
EDUCATION AND OR EXPERIENCE
Associates degree from an accredited college/university in accounting or business administration or a related field and/or combination of two (2) years experience administration.
KNOWLEDGE AND REASONING ABILITY
- Ability to operate office equipment (copier machine, fax machine and telephone).
- Knowledgeable in the operation of a personal computer and applications such as Word, Excel, Outlook, Access and Power Point. Type at least 50 WPM.
- Knowledgeable of policies and procedures of the Finance Department.
- Experience in Accounts Payable
- Methods of research, program analysis and report preparation.
- Basic principles and procedures concerning record keeping and bookkeeping.
- Administrative assistance in support of the City Departments and the general public.
- Prepares clear and concise reports.
- Communicates clearly and concisely, both orally and in writing.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met to successfully perform essential functionsn of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions which include:
- Standing, sitting, talking, hearing, use of hands and fingers to operate a computer and telephone keyboard reach, stoop, and kneel.
- Specific vision abilities required by this job include close vision requirements due to computer work
- Light to moderate lifting is required.
- Regular, predictable attendance is required.
WORK ENVIRONMENT
The work environment requires the individual to work in an office environment; sustained posture in a seated position and prolonged periods of tabulating information. Moderate noise, ability to work in a confined area, ability to sit at a computer terminal for extended period of time.
Job Type: Full-time
Pay: $29.22 per hour
Benefits:
- Dental insurance
- Health insurance
- Retirement plan
Schedule:
- Monday to Friday
Work Location: In person