The Organization
The Library Assistant I position works under general supervision to perform a wide variety of duties involved in assisting the public in using the Library, including registering patrons for library cards, checking Library items in and out using the Library's computer system, collecting fines and fees; and providing general information and assistance to Library patrons regarding Library services and policies at an information desk or over the phone.
The Position
The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here:
1. Respond to patron in person and telephone requests for Library materials, services and information; assist patrons in operating various Library equipment; explain Library rules, procedures and policies.
2. Compile statistics and data on information as requested; maintain a variety of records and files.
3. Perform general clerical work; type a variety of documents; answer phones; enter information into computer; maintain files and records; process and distribute the mail.
4. Operate a variety of office equipment.
5. Assist in monitoring, ordering and receiving supplies; maintain files of equipment and supplies.
6. Participate in the preparation and maintenance of displays and exhibits relative to area of assignment; assist with seasonal and on-going programs and activities; set up for special events.
7. Input data into Library's computer systems; make corrections; add or delete entries on bibliographic records; correct author and subject entries; search for missing books as necessary.
8. Process materials prior to shelving; file and shelve materials as necessary; print classification numbers for Library materials.
9. Check out Library materials to patrons; check in and prepare materials for return to the circulating collection; collect materials from book deposits; re-sensitize materials for shelving; register new patrons and collect overdue fines.
10. Perform duties related to Inter-Library Loan program; utilize the specialized computer network to request materials not in the Coronado Library collection from other libraries throughout the country.
11. Participate in promoting Adult, Children's and Teen Program services and resources by assisting in the implementation of a variety of activities including plays, various programs and other performances, clubs, seasonal parties, monthly crafts, and major annual events; prepare and/or distribute a variety of information handouts including brochures, calendars, flyers, posters, and press releases.
12. Participate in the coordination and assembly of set designs, seasonal displays and other structures; maintain and organize materials in storage including costumes, props, puppets, games, arts and crafts supplies, prizes, hardware and related items.
13. Perform related duties and responsibilities as required.
Minimum Requirements
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: At least one year of general clerical or library experience is desirable.
Education/Training: Equivalent to the completion of the twelfth grade.
Knowledge of:
- Customer service principles and techniques.
- Modern office equipment including computers.
- Principles and practices of record keeping.
- English usage, spelling, grammar and punctuation.
- Learn basic operations of a library.
- Learn to perform library functions specific to area of assignment.
- Interact effectively and courteously with the public in delivering services.
- Respond to requests and inquiries from the general public.
- Perform a variety of clerical library tasks.
- Prepare various library displays.
- Maintain accurate and concise records.
- Operate a variety of office equipment including a computer and associated word processing applications.
- Type at a speed necessary for successful job performance.
- Communicate clearly and concisely, both orally and in writing.
- Understand and carry out oral and written instructions.
- Establish and maintain effective relationships with those contacted in the course of work.
A completed City of Coronado employment application and copies of all licenses and/or certificates must be received in the Human Resources Division at www.coronado.ca.us (under Quick Link to "Employment"). Applicants will be screened for qualifications and those applicants considered best qualified will be invited to an oral interview.
All appointments are subject to a successful completion of a background check and pre-employment physical examination. The City of Coronado participates in E-verify; all new employees are required to submit verification of legal right to work in the United States.
The City of Coronado is an equal opportunity employer (EOE). Minorities, women, and persons with disabilities are encouraged to apply. Individuals with disabilities who will require reasonable accommodation in order to participate in any portion of the application, interview, and/or testing process may voluntarily request the accommodation from the City five working days prior to the requested accommodation. Documentation of the need for the accommodation may be required upon receipt of the request.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract and any provision contained in this bulletin may be modified or revoked without notice.
Supplemental Information
The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Productivity: Incumbents must perform work in an efficient, effective and timely manner with minimal direction.
Mobility: Incumbents require sufficient mobility to work in a library setting, operating office equipment; some positions may require moderate or light lifting, climbing ladders, crawling, bending, reaching, kneeling or stooping for extended periods of time.
Vision: Vision sufficient to read small print, computer screens and other printed documents.
Environment: Library environment; extensive public contact.
Other Factors: Incumbents may be required to work extended hours including evenings and weekends. .