The Logistics Coordinator III oversees the shipment, receipt, and disposition of laboratory materials, including study-related materials, lab supplies, and hazardous waste, ensuring accuracy, proper handling, and compliance with regulatory guidelines. This role involves maintaining detailed inventory and shipment records, managing stock levels, and coordinating with departments to address supply needs and support purchasing activities. The coordinator also prepares and organizes study materials, supports study documentation, and ensures compliance throughout active studies. Additional responsibilities include maintaining equipment calibration records, managing archival processes, and facilitating clear communication with internal and external stakeholders to support overall lab operations.
- Assembles, coordinates, and documents the shipments, receipts, storage and disposals of laboratory materials, including study-related items (e.g., tissue specimens, tissue blocks, chain of custody forms), lab supplies (e.g., chemicals, solvents, reagents), and hazardous wastes (e.g., formalin), ensuring accuracy and regulatory compliance. Maintains detailed records, distributes materials to appropriate areas, and communicates with stakeholders.
- Collaborates across departments to support purchasing, including monitoring inventory levels, addressing supply shortages, and adjusting based on current and future lab needs. Assists in sourcing and evaluating new vendors and materials.
- Prepares and organizes study materials by ensuring completion of tracking documents, managing secured storage, supporting study initiation and completion, and assisting with documentation and compliance for active studies.
- Maintains clear, timely communication with internal and external stakeholders (e.g., lab staff, study pathologists, clients) to support study and lab operations.
- Acts as back-up archivist: Manages the organization, storage, and retrieval of archived materials at the direction of the Archivist ensuring compliance with Standard Operating Procedures (SOPs) and Good Laboratory Practices (GLP) regulations. Prepares study data and records for archival, conducts electronic scanning of materials, and maintains the electronic Archive Master List. Facilitates the transfer and archival of equipment records, facility records, Quality Assurance documentation, SOP deviations, training records, and other relevant materials. Reviews submissions to archival for completeness, and implements corrective actions as needed. Ensures proper storage conditions are maintained. Participates in Global Archive Team meetings.
Other
- Follows all SOPs and other applicable laboratory or company policies and procedures.
- Maintains confidential information.
- Supports and participates in company initiatives as directed.
- Performs periodic review of all applicable SOPs to ensure accuracy and confirm procedures are being performed according to SOPs.
- Completes training requirements as assigned and maintains appropriate training documentation.
- Maintains compliance and adheres to all safety regulations, policies, and procedures and good documentation practices.
- Maintains a thorough knowledge and ensures compliance with Good Laboratory Practices (GLP) and other applicable regulations.
- Interacts with clients, other employees, and the community in a professional manner.
- Performs other duties as assigned.
- Attention to Detail: Ensures accuracy in documentation, labeling, inventory, and compliance tracking.
- Organizational & Time Management Skills: Efficiently manages multiple tasks, priorities, and timelines across lab operations.
- Effective Communication: Maintains clear, timely communication with internal teams and external partners.
- Works independently with minimal supervision. Takes responsibility for own time and effectiveness. Identifies what needs done and does it before being asked or before the situation requires it. Seeks opportunities to contribute appropriately without direction.
- Technical Proficiency: Utilizes inventory systems, tracking tools, and digital archives with confidence and accuracy.
- Regulatory Knowledge: Applies GLP, SOPs, and safety regulations to all lab logistics and archival processes.
- Problem-Solving & Adaptability: Responds quickly to issues like supply shortages or compliance risks with practical solutions.
- Collaboration & Teamwork: Works effectively with cross-functional teams to support studies, purchasing, and facility operations.
- The ability to work accurately in a fast-paced environment.
- Associate’s degree in life sciences, logistics, supply chain, laboratory technology, or a related field
- Two years of experience in a similar role (i.e., laboratory, logistics, or materials management with inventory control, shipping/receiving, and hazardous material handling)
- Demonstrated understanding of Good Laboratory Practices
- Familiarity with shipping regulations, including hazardous or biohazardous materials
- Proficiency in Microsoft Office (Excel, Word, Outlook) and basic inventory tracking systems
- Experience shipping internationally
Working Conditions & Physical Requirements
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(The phrases “occasionally,” “regularly,” and “frequently” correspond to the following definitions: “occasionally” means up to one-third of working time, “regularly” means between one-third and two-thirds of working time, and “frequently” means two-thirds and more of working time.)
- This position will require frequent walking, sitting and/or standing, and the ability to regularly ascend and descend stairs.
- Ability to lift up to 50 pounds regularly.
- Manual dexterity related to but not limited to: gripping and twisting hand movements, finger control and other general repetitive motions (for more than four [4] hours per day).
- Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include use of personal protective equipment (PPE). Donning of appropriate PPE (e.g., latex or nitrile gloves, dust mask and/or respirator, safety glasses, etc.) as required.
- Tolerance of minimal odors and chemical fumes (all practical measures to eliminate lab odors will be taken).
- Moderate noise level associated with mechanical pumps, saws, and grinders.
- Frequent involvement with:
o Sharps, solvents, grease/oils, irritants, acids, bases, and other hazardous chemicals
o Electro-mechanical hazards
o Flammable materials
o Biohazards
- Ability to travel to various site locations
Note: all reasonable measures will be taken to mitigate exposure to the items listed above. Due to exposure to hazardous biological material (which may include HPB positive specimens), immunization to Hepatitis B and/or other diseases may be a requirement.
This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range is $24-$27/hr and will adjust along with the level of the role to match the person’s relevant experience and/or education level.
Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!
*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person’s relevant experience and/or education level.
Inotiv is a growing contemporary drug discovery and development company where we “Play to Win” in an industry rich with opportunity. Together, we face challenges and together we win in the delivery of world-class drug discovery and development solutions that impact the health and well-being of people all over the world. There’s an opportunity for everyone at all phases of a career, each individual’s unique skill set has an impact on the work we conduct. If you have the talent and desire to impact the quality of people’s lives, we have the career opportunities to make it happen. Join us in embracing research and science to impact the health and well-being of people all over the world.
Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!
Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.