JOB TITLE: OFFICE ASSISTANT
GENERAL DESCRIPTION: The Office Assistant's responsibilities include acting as the primary person in the company's phone queue, supporting sales, accounting, project managers, and other departments as necessary.
WHY WORK FOR US?
At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results.
In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better.
WHAT WE HAVE TO OFFER
Wells values our employees and is committed to providing a competitive and comprehensive benefits package.
- Health, dental and vision insurance
- Paid premiums for short- and long-term disability, and life insurance
- Wellness Incentives
- Paid holidays
- Flex spending for medical and daycare
- Health savings account (HSA)
- 401(k) plan with profit sharing
- Access to Nice Healthcare
- Employee Assistance Program
- Paid Time Off (PTO)
- Wishbone Pet Insurance
- Critical Illness Benefit Plan
- Accident Insurance Plan
- Voluntary Hospital Indemnity Plan
Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.
Other benefits include Health and Family Care leave for both union and non-union employees.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Reception duties.
- Assist departments in gathering information and data in support of bid submissions.
- Provide data to external parties.
- Purchase order receiving.
- Handle incoming mail.
- Order lunches for meetings.
- Handle copier and security items.
- General admin functions that come up for the office.
- Job cost daily timesheets in the Timesheet Collection Program.
- Request initial GC insurance.
- RM receipt processing.
- Track GC contracts.
- Record and track change orders in CV.
- Track subcontracts.
- Track subcontract NTOs.
- Obtain monthly releases from subs and sub subs.
- Assist project managers and other departments as needed.
- Further responsibilities as required.
EDUCATION, SKILLS, AND ABILITIES REQUIRED:
- A minimum of two years’ experience as an office assistant.
- Experience in electronic and physical filing relating to documents, contracts, and forms.
- Experience in MS office.
- Communication skills: Excellent verbal and written communication to interact with colleagues, clients, and customers effectively.
- Organizational skills: Ability to manage multiple tasks, prioritize effectively, and maintain a structured workspace.
- Computer proficiency: Familiarity with standard office software like Microsoft Office Suite (Word, Excel, PowerPoint).
- Attention to detail: Accuracy in completing tasks and maintaining records.
- Time management: Efficiently managing deadlines and allocating time to different tasks.
- Multitasking: Ability to handle multiple responsibilities simultaneously.
- Confidentiality: Maintaining the privacy of sensitive information.
- Customer service skills: Providing friendly and helpful support to internal and external clients.
PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS
- Ability to sit or stand for extended periods of time.
- Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
- Visual acuity and ability to read small print.
- Hearing acuity and ability to communicate effectively with others.
- Ability to lift and move office supplies and equipment.
- Mobility and ability to move around the office as needed.
WORKING CONDITIONS
- Minimal risk of exposure to unusual elements.
- Minimal risk of safety precautions.
- General Office Environment
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.
Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.