The Office Specialist is responsible for providing business office support for customers, vendors, managers, and staff at Servco's Vehicle Processing Center.
Responsibilities:
- In charge of front office reception, phone calls, and mail distribution.
- Ensures adequate office supplies, vehicle warranty books, and general supplies.
- Audit work order for accuracy before completion, close, pick, scan, and file.
- Correct work order costing and picking errors through Work Order reversal and correction.
- Create sales orders and process customer invoices for payment.
- Process daily cash & credit receipts and coordinate with accounting on applying direct payments.
- Creates and submits purchase orders and invoices for general expenses promptly.
- Reconcile AP payment registry with the vendor statements.
- Process and reconcile insurance and warranty payments against the claims submitted.
- Resolve aged claims with the insurer or warrantor.
- Performs cash fund custodial duties to include receipts and replenishment.
- Process vehicle movement in VTS and notify dealers for outbound carrier deliveries.
- Create, print, and distribute Moroney labels as needed.
- Assists Body Shop Manager with administering customer loaners as needed.
- Create and update process documentation
- Perform quarterly Oracle upgrade testing tasks.
- Assist the Assistant Office Manager with various clerical needs.
- Assist with Work Definition mapping for new vehicle model years.
- Assist with Vehicle and Parts inventories
Requirements:
- High school graduate or equivalent
- Minimum 2 years of back-office work
- Cashiering work experience preferred
- Able to type minimum of 45 wpm and operate ten-key by touch
- Experience with Microsoft systems (Word, Excel, Outlook, Access)
- Strong organizational skills and attention to detail
- Excellent communication and customer relations skills
- Ability to follow instructions, multi-task, and meet deadlines
- General accounting knowledge preferred
- Must be a team player and be flexible
Cashier – Administrative Assistant – Accounts Payable – Bank Teller – Clerical
At Servco, we’re committed to providing valuable mobility solutions to empower people through the freedom of movement and opportunity. From Australia to California, and of course, Hawaii, Team Servco is a collective of over 2,000 like-minded individuals guided by our four Core Values of Respect, Service, Teamwork, and Innovation. For over 100 years, we have been dedicated to superior service, to both our customers and team members. We look forward to helping you create Life: Moments that matter to you.
Interested?
Visit
www.servco.com/careers
to apply online.
Equal Opportunity Employer and Drug-Free Workplace
Pay Range: $20.95 - $26.53 per hour