Office Support Specialist - Center for Social and Behavioral Science

Office Support Specialist - Center for Social and Behavioral Science

Job Summary

Manages and coordinates events, calendars, purchasing, reimbursements, and business operations, ensuring smooth execution of programs, meetings, and administrative processes. The position serves as a central liaison across teams, vendors, and campus offices to support leadership priorities, operational efficiency, and organizational needs.

Duties & Responsibilities

• Manage and coordinate all aspects of events hosted and sponsored by CSBS. Including complex scheduling and meeting/events. Some of the duties for coordination of events include:
  • Coordinating travel/lodging, creating an itinerary, process payments and reimbursements for external speakers.
  • Room reservations for events and meetings.
  • Ensure any supplies needed for the event are ordered.

• Oversee the leadership teams' calendars. Exercise independent judgment and initiative in determining priorities and effective utilization of time for meetings and appointments, including coordination with other campus offices in attendance and meeting place arrangements.
  • Manage calendars for CSBS team members, ensuring efficient scheduling and coordination
• Process all vendor payments and PO requests.
  • Acts as a purchaser using a T-Card and P-Card and maintains records of all transactions.
  • Program advances and honorariums in Chrome River
  • Requisitions and purchase orders in iBuy.
  • Maintain and Order office supplies
• Processing reimbursements for CSBS staff.
• Work with the contract office to coordinate the PRLF MOU for the legislators.
• Track CSBS Affiliates program participation including coordinating annual survey distribution and submissions and monitoring affiliate applications.
• Serve as the primary liaison to Facilities & Services (F&S) and technology services for building-related and business operation needs of the team.
• Serve as the FabWeb equipment manager and coordinate all aspects of the inventory process. Serve as a point of contact for all internal and external questions related to items tracked in FabWeb and FabPlus inventory systems.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Work experience performing office/clerical activities, including the use of computer systems.

3. One (1) year (12 months) of work experience comparable to the second level of this series.

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The wage for this position is $42,032.38.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Thursday, September 11, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Thurman Etchison at tetchis2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1032471
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu