Project Management Associate

Are you a proactive, highly organized, and detail-oriented professional with a passion for project management? Join our dynamic team as a Project Management Associate and contribute to meaningful projects that make a real impact. In this position, you’ll play a vital role in the success of infrastructure and transit projects that serve thousands of people every day. You’ll collaborate with experienced leaders, sharpen your project skills, and gain visibility into contract operations at the intersection of public service and technical delivery.

PEMCCO, Inc. is an Information Technology and Information Management (IT/IM) services firm. We assist our customers in maximizing existing and emerging technologies to achieve their desired business productivity objectives. Living the Culture and Making It Happen is the motto we live by. We Live the Culture by carrying out the tenets of our Core Values of Loyalty, Integrity, and Commitment to our Customers and Employees every day. We Make It Happen by following Smart Organization Healthy Organization (SOHO) principles for internal and external communications and the successful execution of projects.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Application Instructions:

Submit your resume and cover letter for first-round consideration. Qualified candidates may be invited to participate in a brief screening interview before participating in actual interviews.

How to Stand Out:

In your cover letter, we encourage you to:

• Describe a time you managed multiple priorities under tight deadlines
• Share how you've used tools (i.e., Excel, Word, Outlook, Teams, AI) to track and communicate project progress or tasks
• Explain how you've supported personnel actions, communications, or onboarding in a past role

Core Duties:

• Support development, tracking, and updating of project schedules, work plans, and budget forecasts under the direction of the Program Manager.
• Submit weekly status updates and performance metrics to leadership using standardized templates.
• Organize and document internal and external project meetings; distribute agendas prior to meetings and clear, concise minutes within 24 hours.
• Prepare and maintain accurate project documentation—including staffing trackers, performance logs, timesheets, contracts, and invoices.
• Ensure all communications—emails, updates, and notes—are professionally written, clearly titled, and shared with relevant stakeholders.
• Maintain written records of verbal decisions and in-person communications for auditability and accountability.
• Take full ownership of assigned tasks and proactively follow through to completion without repeated prompting.
• Identify risks or delays early, communicate issues within 24 hours, and propose viable solutions where possible.
• Act as liaison to project partners, vendors, and clients—ensuring timely follow-up and a consistent presence in stakeholder communications.

Support Duties:

• Assist with sourcing, vetting, and onboarding qualified candidates to meet staffing and operational needs.
• Coordinate and track team attendance logs, timesheet submissions, HR compliance items, and corrective action records.
• Approach all team interactions with professionalism, empathy, and discretion—especially in handling sensitive personnel matters.
• Prioritize tasks effectively using a structured task list and calendar alerts; maintain visibility of all open action items and deadlines.

Success Profile:

• Produces well-organized and professional written communication, even under pressure.
• Maintains an active task list with deadlines and status notes; completes 100% of assigned deliverables on time.
• Anticipates issues and suggests solutions before problems escalate.
• Demonstrates calm, confident presence in stakeholder meetings.

Qualifications:

Required:

• High school diploma or equivalent.
• Minimum 3 years of experience in project coordination, operations support, or contract administration.
• Strong written and verbal communication skills with demonstrated ability to produce professional, actionable messages and documents.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook), and task tracking software such as Smartsheet, Microsoft Project, Trello, or OneNote.
• Proven ability to manage time effectively, balance competing priorities, and maintain detailed, accurate tracking of multiple deliverables.
• Independent problem-solving skills, sound judgment, and confidence in escalating or resolving issues as needed.

Preferred:

• Bachelor’s degree in Business, Project Management, Engineering, or a related field.
• Completion of PMP coursework or equivalent coordination training.
• Experience supporting government, infrastructure, or transportation projects in contract-based environments.
• Familiarity with HR and compliance platforms (e.g., BambooHR, ADP, or Timesheet Portal).
• Prior experience initiating or documenting personnel actions in coordination with internal HR or compliance teams.

Work Environment & Physical Demands:

• Hybrid work model: primarily office-based with regular travel to local project sites and partner offices (upon demand).
• Requires regular use of email, task tracking software, and video conferencing platforms.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
• Must be able to travel to project sites to gather information and consult with project stakeholders and team members.
• The role includes standard office activities, occasional lifting, and outdoor site visits.
• Evening or weekend availability may be required to meet critical project deadlines

Benefits

• 15 days of Paid Time Off
• 11 Paid Holidays
• Medical, Dental, and Vision
• Voluntary Short-Term Disability, Life Insurance, Accident, Critical Illness, Hospital Indemnity, Whole Life Plus, Identity Theft, and Law Assure
• 401(k)
• Employee Assistance Program (EAP)

Compensation

• $42,000 - $52,000 depending on experience, ability, and capability.

PEMCCO, Inc. is an equal-opportunity employer. The Company does not discriminate based on race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, genetic information, military or veteran status, pregnancy, childbirth, and related medical conditions, or any other characteristics protected by applicable federal, state, or local law.