Receptionist/ Legal Secretary—Boutique Firm Located in Downtown Fort Lauderdale
We are currently seeking an experienced Legal Secretary to join a fast-growing firm, in Downtown Fort Lauderdale. The firm focuses primarily on business, real estate and estate planning.
The ideal candidate must have excellent oral and written communication skills; be self-motivated and have the ability to multi-task in a fast-paced environment. Experience should include answering phones, scheduling meetings, calendaring deadlines, making follow up calls and handling administrative office tasks - copying, scanning, mailing etc.
Furthermore, you must have experience using Dropbox, Office 365 and ideally, Pipedrive. Applicant should have a strong attention to detail and work effectively in a team environment. This is a great opportunity for assistants looking to grow and eventually learn about the legal field. Experience with marketing or sales is a plus.
***Competitive salary, plus benefits – health, vision and dental***
Essential Duties and Responsibilities Include:
- Provide administrative support to one or more lawyers
- Effectively communicate with witnesses, clients, colleagues and partners
- Greet visitors and perform initial screening of clients
- Attend meetings and type minutes
- Write synopses of meetings, contracts and calls
- Conduct thorough statistical/ documentary research
- Source and verify important case intelligence
- Preserve an updated client matter record
- Answer phone calls, take notes/messages and redirect calls when appropriate
- Maintain and update inventories of contact details
- Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders
Qualifications:
- Proven experience as Legal Secretary
- 2+ years of law firm experience in litigation and/or small business
- Knowledge of constitution, legal terminology, regulations and court system
- Knowledge of MS Office and ability to work with legal technology (court-filing computer systems)
- Working knowledge of litigation management software systems is a plus
- Proficiency in English
- Outstanding time-management and typing skills
- Ability to multitask and being comfortable dealing with a diverse pool of people
- Legal Secretary certification or diploma
- Bilingual a plus
Job Type: Full-time
Pay: $37,500.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person