Position Summary:
The Charter School Secretary provides administrative and clerical support to ensure efficient operation of the school office. This role is the first point of contact for students, parents, staff, and visitors, and plays a key part in maintaining a welcoming and professional school environment.
Key Responsibilities:
- Greet and assist students, parents, staff, and visitors in a courteous and professional manner
- Answer phones, direct calls, take messages, and respond to inquiries
- Maintain student records, attendance, and enrollment data in compliance with school policies and regulations
- Assist with preparation and distribution of correspondence, memos, newsletters, and reports
- Schedule appointments and meetings for administrators
- Schedule and manage field trips
- Manage incoming and outgoing mail and deliveries
- Order and maintain inventory of office and classroom supplies
- Provide support for school events, assemblies, and other functions
- Assist with clinic duties
- Maintain confidentiality of student and staff information
- Perform other duties as assigned by the school principal or administrator
- Accept and document payments received to the school
- Responsible for the monitoring or enrollment
- Strong data processing skills
Qualifications:
- High school diploma or equivalent required; associate’s degree preferred
- Prior experience in a school or office setting preferred
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with student information systems (e.g., PowerSchool, Infinite Campus)
- Ability to multitask and work in a fast-paced environment
- Attention to detail and strong organizational skills
- Bilingual (English/Spanish) is a plus
Full Time - 12 month employee - 218 days scheduled work days per year.
Job Type: Full-time
Pay: From $34,880.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person