Description
Coastal Villages Region Fund (CVRF) is currently accepting applications for a Part-time Service Writer.. The primary job responsibilities for this position include, but are not limited to, supporting Community Service Centers (CSC) and their Mechanic/Welders (M/W) by providing exceptional customer service to community members and staff, producing quotes in a timely manner, and effectively communicating diagnostic information obtained from the M/Ws to the customers. This position is also responsible for maintaining accurate and organized records, tracking parts orders, and ensuring that constant contact during repair processes is kept with customers.
Requirements
PRIMARY RESPONSIBILITIES
- Provide superior customer service to internal and external customers and employees by modeling exceptional customer service behavior during all interactions
- Provide administrative support for M/Ws and assist in maintaining a smooth running, efficient service shop with a high degree of customer satisfaction
- Be familiar and proficient with all processes and procedures of the computer system required for service and parts management
- Assist in diagnosing problems accurately and clearly describe them on work orders
- Clearly communicate to customers the estimated costs and completion times of work being provided, as well as offer additional services by pointing out service specials or additional work needed
- Ensure customers’ expectations are set to a level where they will likely be met by avoiding commitments which cannot (or likely will not) be met
- Determine correct parts for work orders, submit purchase requests, receive parts shipments, and document all parts transactions
- Assign work orders to M/Ws based on skill level and current resource utilization
- Review work-in-progress to ensure quality and timeliness
- Occasionally assist M/Ws when they are having difficulties performing service work
- Notify customers promptly of any changes, delays, or additional work needed
- Perform cashier functions and forward all necessary paperwork to the accounting department
- Follow procedures efficiently and maintain records of all customers’ paid, warranty, work order, and work documents with accounting to ensure compliance
- Handle customer complaints reasonably by showing empathy to the needs of the customer, maintaining a positive attitude, demonstrating special attention to repeat repairs, and ensuring commitment to correcting the situation
- Attend assigned training programs and maintain up-to-date technical qualifications and training certificates
- Other duties as assigned