SOAH | Deputy Clerk III | Austin

JOB DESCRIPTION

Performs advanced (senior-level) clerical work in Chief Clerk's Office. Work involves maintaining records, filing, tracking and managing cases filed. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

    ESSENTIAL JOB FUNCTIONS

• Received and processes cases referred from other state agencies. 
• Examines documents received for initial referrals and filing in existing cases to ensure completeness and accuracy.
• Maintains case files and records in the case management system. 
• Performs data entry concerning hearing dates, continuances, case dispositions and other case-related events in the case management system.
• Works closely with legal secretaries, legal assistants and administrative law judges.
• Drafts letters pertaining to case matters. 
• Provides instruction on the use of the electronic filing system to state agencies and parties. 
• Provides information to attorneys,  state agency staff, parties to administrative hearings and the public regarding SOAH's policies and procedures.
• Securely maintains confidential data in accordance with agency policies.
• Prepares hearing rooms for in-person or hybrid hearings.
• Attends work regularly in accordance with state and agency leave policies.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

• Graduated from a standard high school or equivalent. 
• Two years experience in performing administrative or legal support work. College credit may substitute for experience on a year-for-year basis.
• Proficiency in the use of Microsoft Office products. 

    PREFERRED QUALIFICATIONS

• Experience in a court or legal setting.
• Experience with case management, docket management or court administration systems.
• Experience in using e-File Texas.

    KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of legal forms, terms, pleadings, and statutes and rules governing contested case proceedings.
• Skill in the operation of office equipment. 
• Skill in using Microsoft Office products.
• Skill in using e-File Texas.
• Ability to manage and maintain court cases, files and records.
• Skill in the use of case management system.
• Ability to receive and respond positively to constructive feedback.
• Ability to work cooperatively with others in a professional office environment.
• Ability to use sound judgement.
• Ability to communicate effectively, orally and in writing. 
• Ability to securely handle and maintain confidential files in accordance with agency policies.
• Ability to produce accurate work with attention to detail. 
• Ability to organize and prioritize work.

    VETERANS

Use your military skills to qualify for this position or other jobs. Please visit the Texas Workforce Commission's Skills to Work at https://texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

   Additional military crosswalk information may be found on the website: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf

ADDITIONAL INFORMATION 

• Selected applicant must reside in Texas.
• Professional references may be requested following the interview.
• Applicants contacted for interviews who need special accommodations should notify Human Resources prior to the interview. 
• The State Office of Administrative Hearings is an equal opportunity employer. Any form of unlawful discrimination, harassment, or retaliation that affects any aspect of employment and participation in the workplace environment is strictly prohibited.
• The State Office of Administrative Hearings participates in e-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
• Criminal background checks, driving history, and reference checks are conducted on all applicants selected for hire.
• Men aged 18 through 25 must be registered with the Federal Selective Service System or have an exemption from registration.

BENEFITS

Positions with the State Office of Administrative Hearings may offer the following benefits:

• State-paid health insurance (a 60-day waiting period will apply if not currently employed by the State of Texas)
• State-paid life insurance for the employee
• Retirement plan
• Monthly annual and sick leave accruals
• An average of 13 paid holidays per fiscal year (September 1st through August 31st)
• Participation in agency-sponsored work alternative programs
• Participation in agency Employee Assistance Plan (EAP) 
• Dependent health insurance
• Texa$aver 401(k) and 457 programs
• TexFlex healthcare and dependent care reimbursement accounts
• Dental insurance
• Term life insurance
• Short-term and long-term disability coverage