APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00052305
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)
Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
NOTES TO THE APPLICANT:
TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:
- Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
- Optional Vision, Dental, Life, and Disability insurance at competitive rates
- Generous paid vacation, sick leave, and State and Federal holidays
- Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
- Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
- Flexible spending account options for medical and childcare expenses
- Potential for modified work schedules including flex, compressed, or telework (position dependent)
- Free access to Camp Mabry Museum and historical structures
- Robust free training access through Texas Military Department’s Web-Based Learning Program
- Expansive Employee Assistance Program and complimentary counseling services
- Employee Wellness and Physical Fitness Programs
Military membership is not required for this position.
ABOUT US:
Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).
Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.
Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.
BRIEF POSITION SUMMARY
Performs routine (journey-level) accounting work for the Finance Department. This role involves maintaining, preparing, posting, and reconciling accounting and financial statements, records, documents, and reports. Responsibilities also include preparing and posting purchase vouchers within an assigned accounting area or appendix. Cross trains in other accounting areas or appendices. Specializes in accounts payable, travel and financial reporting and in the knowledge of state and federal rules and regulations that apply to each. Reports to the Accounting Manager and work under moderate supervision with minimal latitude for use of initiative and independent judgment.
WORK HOURS: Monday – Friday, 8 hours a day, 40 hours a week
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
- Classifies, codes, posts and balances financial accounting documents and records.
- Performs routine level accounting duties and data entry with accuracy.
- Computes, analyzes, prepares and processes purchase or travel vouchers and encumbrances, utilizing the accounts payable system and maintains related documentation.
- Prepares, processes and validates journal vouchers, accounting documents and transactions and initiates corrective action where necessary.
- Verifies, audits and performs reconciliation of payment vouchers between reports, vouchers and warrants or direct deposits.
- Reconcile accounts, bank statements, credit card statements or appropriation balances.
- Reviews accounting records to ensure agency assets are accounted for properly.
- Researches, analyzes and coordinates payment discrepancies.
- Tracks invoices to ensure payments are made in a timely manner.
- Recommends improvements, adaptations or revisions to the accounting system and accompanying procedures.
- Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
- May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
- May occasionally work evenings, weekends or holidays.
- Performs related work as assigned.
MINIMIUM QUALIFICATIONS
EDUCATION:
- Graduation from an accredited four-year college or university is required. (Substitution Allowed)
PREFERRED EDUCATION:
- Graduation from an accredited four-year college or university with major coursework in accounting, finance, or related field is preferred.
EXPERIENCE:
- Two (2) years of full-time experience in accounting, finance or bookkeeping is required.
- Experience using Microsoft Office (such as Outlook, Word, or Excel) is required.
PREFERRED EXPERIENCE:
- Four or more years of full-time experience in accounting, finance or bookkeeping is preferred.
- Experience using USAS (Uniform Statewide Accounting System) and TINS (Texas Identification Number System) is preferred.
- Experience using CAPPS (Centralized Accounting and Payroll/Personnel System) is preferred.
- Experience working in a military environment is preferred.
SUBSTITUTION:
- Full-time experience in accounting, finance or bookkeeping can be substituted for required education on a year-per-year basis for up to four years.
REGISTRATION, CERTIFICATION OR LICENSURE:
- A valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.
OTHER REQUIREMENTS:
- Background Investigation. Selected candidate must be able to obtain a CAC and/or pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
- Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
- Sponsorship. Candidates must be eligible to work in the United States without requiring sponsorship.
- Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
- generally accepted accounting principles and procedures affecting maintenance of accounting records and of automated accounting systems
Skill in:
- using effective written and verbal communication
- conveying information in a clear and concise manner
- operating a personal computer and other office equipment such as copiers, printers and fax machines
Ability to:
- review work for accuracy
- accurately perform numerical detailed work
- make mathematical computations
- prepare financial and accounting documents
- communicate effectively
- establish effective working relationships with others
- sit and operate a personal computer for long periods
- work in a military environment
PHYSICAL/WORKING CONDITIONS
Work is typically performed in a sedentary office setting, spending more than 70% of the time sitting at a desk performing data entry on a personal computer. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds.
MILITARY EMPLOYMENT PREFERENCE
If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.
Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo
Veteran – DD Form 214 (or Equivalent)
Disabled Veteran - VA Civil Service Preference Letter
Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty – Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)
Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income
Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300
Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300
VETERANS:
Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:
United States Army: 36A Financial Management Technician
United States Navy: LS Logistics Specialist
United States Coast Guard: FIN10
United States Marine Corps: 3451 Financial Management Resource Analyst
United States Air Force: 6F0X1 Financial Management and Comptroller
Additional Military Crosswalk information can be accessed at: Accounting, Auditing, and Finance.xlsx
Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov
The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.