Staff Position Description
Position Title: Tumor Registrar Position Code: RegTumor-6175
Department: Cancer Center Safety Sensitive: YES
Reports to: Director/Supervisor Exempt Status: NO
Position Purpose:
All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI’s vision of providing the region’s best clinical care and patient service through an environment that fosters respect for others and pride in performance.
Key Responsibilities [List of material responsibilities and essentials duties which must be completed in achieving the objectives of the position]
Level One: Non-Certified Tumor Registrar
- Identifies and reports all cases of malignant disease gleaned from various resources within the medical facility where patients are diagnosed and treated.
- Acts as a monitor for all cases of previously reported malignancies that are currently receiving cancer-related treatments within the medical facility.
- Abstracts core information from patient’s medical records including demographic characteristics of diagnosis, extent of disease and treatment within 6 months of diagnosis.
- A resource of accurate data for cancer programs, administration and multiple research investigations.
- Serves as a resource for department staff regarding questions, situations and/or problem solving.
- Provides technical skills and is a resource for those individuals documenting cancer-related information.
- Follows all living patients to obtain end-results information on the quality of life and length of survival per the American College of Surgeon’s standards.
- Produce disease index; identify, abstract and report all cases of malignant disease diagnosed within the facility according to the schedule set by ACR.
- Follow-up included in abstract 5th day of odd months. 98% of the time based on supervisory observation.
- Maintain registry statistics, annual reports, collection, preparation and reporting in a manner consistent with medical administrative, ethical, legal, and regulatory requirements.
- Completes daily and weekly back-ups.
- Demonstrates dependability and teamwork skills by following time clock procedures.
- Completing assigned duties in a safe, cost-effective manner.
- Controlling interpersonal differences; promoting cooperation with fellow employees.
- Maintains confidential information.
- Input from 2 to 4 Medical Records staff may be collected for review.
- Utilizes time in between regular duties to assist others 80-95% of the time.
- Attendance at mandatory department meetings and mandatory hospital meetings 85-90% of the time.
- Prepares charts for physician review at tumor board. Assist physicians during review.
- Attends tumor board meetings.
- Completes all elements of the Commission on Cancer accreditation requirements associated with tumor registry under the direct supervision of a certified tumor registrar.
Level Two: Certified Tumor Registrar
- Meets all of the Level One requirements.
- Provides direct supervision over non-certified tumor registrars.
- Completes all elements of the Commission on Cancer accreditation requirements required to be completed by a certified tumor registrar.
Qualifications [Statements regarding minimum educational and experience qualifications, required proficiencies with specialized knowledge, computer proficiencies, military service, required certifications, etc.]
- Requires knowledge of medical terminology, anatomy, tumor nomenclature, classification systems, as well as cancer treatment modalities.
- Must have awareness of ACOS and State requirements for an approved cancer program.
- Must possess good organizational skills, attention to detail, and the ability to accurately decipher questionable handwriting through analysis and deduction.
- Effective human relation skills are required for interfacing with all levels of contact.
- Must have adequately developed interpersonal skills; work independently; demonstrate behaviors consistent with those identified as confidential and core behaviors set forth by this medical facility.
Required Education: High school diploma or GED equivalent or college level education
Required Experience:
Level One : Minimum of 2 years’ experience, or equivalent, in any medical related field
Level Two : Minimum of 3 years’ experience, or equivalent, in cancer registry field
Certification:
Level Two : Certified Tumor Registrar (CTR)
Preferences [Preferred attributes for the position which are not absolutely required in the minimum qualifications (i.e., multi-lingual, master’s degree)]
Special Position Requirements [Optional section: any travel, security, risk, hazard or related special conditions which apply to the position]
Exposure Categories :
- Category II: Expected duties have possible, but not routine, potential for exposure to blood, body fluids or tissues
- Other Potential Hazard(s): Possible exposure to hostile individuals
Work Requirements [Optional section: work requirements for physical or other important issues which relate to the job]
- Must be able to speak, read and write English.
- Perform basic mathematical calculations.
- Meet deadline requirements of projects assigned.
- Work is performed in an office environment and/or remotely.
- Ability to accurately interpret medical terminology and statistical data.
- Ability to interact efficiently with physicians and multidisciplinary team members utilizing effective verbal and communication skills.
- Basic knowledge of computer, printer, photocopier, fax machine, calculator, telephone and answering machine.
- Position requires sedentary work, occasionally lifting 10 lbs. and carrying small objects short distances.
- Ability to site at a computer terminal 6 to 8 hours a day.
- Regularly needs to bend, stoop and reach to file charts.