Executive Assistant - Office of the Chief Finance Officer

Make a real difference

Be part of one of Victoria’s leading not-for-profits and help create meaningful change in the community every day.

Location

Box Hill

Work type

Full-time, Ongoing

Schedule

Monday to Friday 9:00am - 5:00pm

Salary

Competitive Salary + Tax reducing salary package

Working model

Hybrid

A little bit about you

You are a highly organised, discreet and dependable administrator who stays composed during busy reporting and planning periods. You build strong relationships with senior leaders and bring a genuine commitment to the mission and values of the Society.

More specifically you will have:

Relevant qualification in business administration, office administration, finance administration or project coordination

Demonstrated experience providing executive assistant or senior administrative support to a senior leader or executive

Experience coordinating meetings, reporting cycles, papers, action registers and confidential records

Understanding of financial administration, governance, procurement, delegations and privacy and confidentiality obligations

Excellent organisation, diary management and follow-through, with strong proofreading and document preparation skills

Professional interpersonal skills and confidence liaising with senior stakeholders, plus strong Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint skills

Experience in finance, corporate services, not-for-profit or government environments is highly regarded

About the role

The Executive Assistant, Office of the Group Chief Financial Officer (CFO) provides high-quality executive, administrative and coordination support to the Group CFO and the CFO portfolio.

You will keep the CFO office running smoothly across diary and inbox management, meeting coordination, correspondence, reporting cycles, financial administration, portfolio governance and action tracking.

The role requires professionalism, discretion, attention to detail and the ability to coordinate competing priorities across finance, strategy, business planning, projects, data insights and technology.

Want the full details? View the Position Description here

Key responsibilities

Provide proactive diary, inbox, travel, meeting and administrative support to the Group CFO, escalating urgent matters appropriately

Prepare, format and proofread correspondence, reports, presentations, meeting papers and briefing notes

Coordinate across the CFO portfolio, maintaining visibility of priorities, deadlines, action items and reporting requirements

Support planning, budgeting, forecasting, reporting and governance cycles, including papers for Executive, Board and committee meetings

Assist with invoice processing, purchase requests, expense claims and procurement documentation in line with delegations and policy

Maintain accurate records and document registers, and handle sensitive financial and commercial information with discretion

Why join Vinnies?

Not for profit salary packaging – increases your take-home pay

Make an impact – support over 300,000 Victorians each year

Flexible work options – including hybrid opportunities (where applicable)

Supportive culture – family-friendly and values-driven

Purpose-led work – contribute to social justice every day

About us

For more than 170 years the St Vincent de Paul Society Victoria has been providing practical and compassionate support to people across Victoria who are doing it tough, whether that's struggling to put food on the table, pay for essentials, keep children at school, or keep a roof over their head. We help people from crisis through to rebuilding their lives with stability, dignity and hope. We believe every human life has inherent worth.

The St Vincent de Paul Society and its wide network of members and volunteers provide practical frontline support, advocacy and friendship for the most vulnerable members of our community. Key services include home visitation; Vinnies Shops; youth programs; soup vans; assistance for asylum seekers and refugees; education and tutoring; and professional accommodation and health services through VincentCare and community and social housing through VincentCare Community Housing. The St Vincent de Paul Society in Victoria has more than 11,000+ members and volunteers. Internationally, the Society operates in 149 countries and more than 950,000 members.

Want to know more?

[external link]

/VinniesVictoria

/VinniesVictoria

LinkedIn – Vinnies Victoria

@VinniesVictoria

How to apply

If this sounds like the right opportunity for you, we’d love to hear from you.

Please submit:

Your CV

A short cover letter outlining your suitability

Applications close: 11th October 2026

Please note: applications will be reviewed as they are received and the role may close earlier. We encourage you to submit your application as soon as possible.

Important information

Pre-employment checks are required (including National Police Check, Working With Children Check and right to work)

We are committed to child safety

We value diversity and inclusion and strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all backgrounds

No agencies please.

Where good happens #Goodworks