Executive Assistant - Office of the Chief Mission Delivery

Make a real difference

Be part of one of Victoria’s leading not-for-profits and help create meaningful change in the community every day.

Location

Box Hill

Work type

Full-time, Ongoing

Schedule

Monday to Friday 9:00am - 5:00pm

Salary

Competitive Salary + Tax reducing salary package

Working model

Hybrid

A little bit about you

You are a warm, highly organised and discreet administrator who brings care and professionalism to every interaction. You are motivated by mission-led work and enjoy supporting senior leaders, Members and Volunteers to make a difference in their communities.

More specifically you will have:

Relevant qualification in business administration, office administration, community services administration, governance or project coordination

Demonstrated experience providing executive assistant or senior administrative support to a senior leader or executive

Experience coordinating meetings, papers, action registers, confidential records and stakeholder communications

Understanding of confidentiality, privacy, safeguarding, records management and delegations, with awareness of community services, membership and volunteering environments

Excellent organisation, diary management and follow-through, with strong proofreading and document preparation skills

Professional interpersonal skills and confidence liaising with senior leaders, Members, Volunteers and external stakeholders, plus strong Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint skills

About the role

The Executive Assistant, Office of the Chief of Mission Delivery provides high-quality executive, administrative and coordination support to the Chief of Mission Delivery and the broader mission delivery portfolio.

You will keep the office running effectively across diary and inbox management, meeting coordination, correspondence, document preparation, records management and stakeholder liaison. Working with professionalism, discretion and care, you will help create a connected and responsive portfolio that enables Members, Volunteers and employees to deliver mission-led services and good works in support of companions, clients and communities.

Want the full details? View the Position Description here

Key responsibilities

Provide proactive diary, inbox, travel, meeting and administrative support to the Chief of Mission Delivery, escalating urgent or sensitive matters appropriately

Coordinate across the mission delivery portfolio, including Membership support, Volunteer engagement, Special Works and VincentCare Victoria, tracking priorities, actions and risks

Act as a warm, professional point of contact for Members, Volunteers, employees, VincentCare leaders and other stakeholders

Coordinate agendas, papers, minutes and action registers for portfolio forums, and support preparation for Executive, Board and committee meetings

Prepare, format and proofread correspondence, briefing notes, presentations and meeting packs, with clear, values-led communication

Maintain accurate records and secure handling of sensitive information and escalate administrative, reputational and information-handling risks

Why join Vinnies?

Not for profit salary packaging – increases your take-home pay

Make an impact – support over 300,000 Victorians each year

Flexible work options – including hybrid opportunities (where applicable)

Supportive culture – family-friendly and values-driven

Purpose-led work – contribute to social justice every day

About us

For more than 170 years the St Vincent de Paul Society Victoria has been providing practical and compassionate support to people across Victoria who are doing it tough, whether that's struggling to put food on the table, pay for essentials, keep children at school, or keep a roof over their head. We help people from crisis through to rebuilding their lives with stability, dignity and hope. We believe every human life has inherent worth.

The St Vincent de Paul Society and its wide network of members and volunteers provide practical frontline support, advocacy and friendship for the most vulnerable members of our community. Key services include home visitation; Vinnies Shops; youth programs; soup vans; assistance for asylum seekers and refugees; education and tutoring; and professional accommodation and health services through VincentCare and community and social housing through VincentCare Community Housing. The St Vincent de Paul Society in Victoria has more than 11,000+ members and volunteers. Internationally, the Society operates in 149 countries and more than 950,000 members.

Want to know more?

[external link]

/VinniesVictoria

/VinniesVictoria

LinkedIn – Vinnies Victoria

@VinniesVictoria

How to apply

If this sounds like the right opportunity for you, we’d love to hear from you.

Please submit:

Your CV

A short cover letter outlining your suitability

Applications close: 11th October 2026

Please note: applications will be reviewed as they are received and the role may close earlier. We encourage you to submit your application as soon as possible.

Important information

Pre-employment checks are required (including National Police Check, Working With Children Check and right to work)

We are committed to child safety

We value diversity and inclusion and strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all backgrounds

No agencies please.

Where good happens #Goodworks