Human Resource Assistant
Job Description - Human Resource Assistant (HEN2717)
CooperVision, a unit of The Cooper Companies, Inc. (NYSE:COO), is one of the world’s leading manufacturers of soft contact lenses and related products and services. The Company produces a full array of monthly, two-week and daily disposable contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism and presbyopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com/.
Responsible for partnering with the Human Resources function to ensure best in class service to all stakeholders in a contact lens Distribution Center (DC) environment. The HR Assistant will perform full scale administrative duties in support of the department/operations, to include: filing, data entry, management of employee training records, scheduling and ordering tasks, as well as ad hoc projects/assignments. Successful incumbent will be a team player with high integrity and confidentiality, with a demonstrated ability to multi-task and prioritize, while maintaining a high-level of professionalism in this customer-facing role.
ESSENTIAL FUNCTIONS & ACCOUNTABILITIES
1.Performs data entry, including employee training records, into Excel spreadsheets, and Agile (eQMS) system.
a.Thoroughly reviews training records for completion, accuracy and compliance.
2.Maintains employee files, including filing and removal of HR files and training records.
3.Creates and replaces employee identification badges.
4.Performs scheduling/booking tasks, including scheduling conference rooms/interviews, and sending invitations for classes, trainings and events.
5.Orders supplies for the department.
6.Administers and collects employee policy signoffs.
7.Prints and prepares training materials for facilitators.
8.Prepares training records for long term storage at a secure off-site record retention facility.
9.May act as a resource to answer basic employee questions.
10.Participates in projects/requests/assignments based on the needs of the department/facility.
11.As business needs dictate, works extended hours to complete daily department goals or tasks to include mandatory overtime.
CooperVision’s management team is committed to the development of and implementation of the quality management system and maintaining its effectiveness by communicating to the organization the importance of meeting customer as well as statutory and regulatory requirements.
KNOWLEDGE, SKILLS & ABILITIES
•Demonstrated ability and experience maintaining high degree of confidentiality with sensitive personal information and integrity as a representative of HR (or similar) function.
•Able to maintain a positive attitude and consistently model our values as a member of HR team.
•“Can-do” determination supporting multiple priorities for core Human Resources administrative needs, as well as Learning & Development, Organizational Effectiveness, and HR-related projects.
•Demonstrated focus on customer service, with the goal of building and maintaining a reputation as an approachable, accurate, and efficient team player.
•Normal office setting.
•Sitting 90% of the day.
•Walking 10% of the day.
•Lifting requirements are slight and related primarily to files.
•Finger dexterity is required to operate computer keyboard.
•Prior work experience in customer service or an HR department is required.
•Experience in a professional/office setting is preferred.
•High school degree or equivalent is required.
•Associate Degree or higher is preferred.
Affirmative Action/Equal Opportunity Employer. Minority/Female/Disability/Veteran
: Human Resources
: United States-New York-Rochester
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