Administrative Assistant

Our culture is built around our people. Voted a Top Workplace in the Philadelphia region by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.

Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We specialize in engineering design, environmental, planning, construction services, and program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.

Job Summary:

In accordance with established procedures, the Administrative Assistant will perform a variety of routine and non-routine administrative, clerical, data collection and data entry tasks.

Administrative Assistant Responsibilities:

• Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences
• Gather statistics and general data; review and combine information to create established reports for use internally or revise existing reports as directed
• Review monthly consultant invoices for accuracy of time billed by staff to the MSC project and prepare for managers approval
• Prepare general correspondence and maintain general files
• Establish and maintain records of equipment, including a log of equipment service dates and initiate requests for service
• Represent immediate supervisor at project-related or other meetings as directed
• Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders
• Plan office staffing space, collaborate directly with department senior staff to plan and execute all aspects of office expansion/internal moves to assure spacing for all staff
• Scan, fax and bind documents, reports, and proposals
• Receive, sort, and distribute mail
• Perform other responsibilities as assigned

Job Requirements:

• At least 10-15 years of strong administrative experience
• High school diploma (or equivalent) is required. Proficiency of MS office suite is required
• Working knowledge of Prolog database is preferred
• Strong communication, organizational and interpersonal skills and professional work ethic is required