Business Office Manager

Providence Senior Living LLC - Maitland, FL 32751

Job details Job Type Full-time Full Job Description

Summary: As the Business Office Manager, you are delegated administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. The primary purpose of your job position is to perform bookkeeping, payroll/employee relations function of the facility in accordance with current acceptable accounting practices, employee laws and regulations. You are encouraged to provide innovative, responsible business operations with the creation of new ideas and concepts that continue to improve resident care, customer service, systems, and process at Providence Living.


Duties and Responsibilities include the following. Other duties may be assigned.

  • Plans, organizes, develops, and interprets financial statements and reports, with a high degree of accuracy.*
  • Possesses strong analytical and organizational skills as required of this position.*
  • Demonstrates knowledge of and skilled in basic human resource functions to include payroll, assist with training and orientation, employee files set up and maintenance, background checks, basic knowledge of employment law, regulations, and ensure business office standards are met.*
  • Demonstrates ability to multi-task is essential to this position.*
  • Possesses high degree of honesty and integrity is required. Maintains the highest standard of compliance of confidentiality and privacy of records, resident information, associate information and personnel communication. *Gossip, negative communication and or breaches of confidential information or privacy in any manner is considered a serious infraction which may include termination of employment.*
  • Ensures billing is sent out timely, accurately and collected within Providence Living standards. Meets with families to review, discuss and explain invoice and charges as required.*
  • Collects rent in a timely manner.*
  • Ensures accurate coding and processing of invoices, expense reports and bills as required and within Providence Living standards. Ensures vendor set up is complete and accurate. Manages monthly spend down for the business office department. Assists and or train leadership team, as needed, regarding budget line items, budget process and spend down form as delegated by the executive director.*
  • Ensures all new hire forms, processes and procedures are completed. This includes, but not limited to, on-boarding, orientation, hiring and termination documentation and employee file as required by law and regulations. As directed by the executive director, the business office manager may be responsible for completing background checks, reference checks, drug testing, license checks, or other requirements as required for employment or employee files.*
  • Oversees professional report development and presentations to include, financial reports and audits as required to ensure exceptional quality and compliance within stated standards and goals for your department. Other reports may be required as needed.*
  • Demonstrates respect and compassion in every interaction to include, resident, family, vendor, co-workers, supervisor, and others.*
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