Program Specialist - Continuing Education and Training

ICDL - Remote
$51,000 - $54,000 a year

Job details Salary $51,000 - $54,000 a year Job Type Full-time Number of hires for this role 1 Full Job Description


This is an entry level position for a graduate of college with a Bachelor's degree in Business Administration, Not-for-Profit Management, or other related field. Must be motivated to work in a not-for-profit organization and be an active member of the team. This is not a secretarial job, it is a Program Specialist position that will focus on managing all aspects of the organization's professional continuing education accreditation program. This will be primarily a remote position. An enthusiastic, motivated, and well-organized candidate that meets the basic requirements of this position does not need any specific experience in continuing education.

  • Advance the mission and vision of ICDL.
  • Provide customer support for ICDL.
  • Coordinate ICDL's professional continuing education (CE) accreditation.
  • Research and apply for new continuing education accreditation.
  • Perform all tasks associated with issuing continuing education credits to professionals including, but not limited to, registering courses, reviewing attendance records, and issuing certificates.
  • Respond to inquiries from participants and accrediting organizations in a timely fashion.
  • Submit all CE reports on time.
  • Maintain the confidentiality of the leadership of ICDL and all aspects of the company.
  • Maintain confidentiality of all confidential materials such as personnel records and student records.
  • Work in collaboration with all ICDL employee and contractors. In particular, the Deputy Director, CEO, accountant and training leaders.
  • Assist in coordinating ICDL Licensed courses.
  • Must be able to work independently and without regular supervision.
  • Must be able to work from a home office with stable internet access.
  • Provide administrative support to the Deputy Director and CEO.
  • Assist in preparing for and working at conferences.
  • Create and maintain general electronic files as required.
  • Assist with incoming and outgoing communications (mail, e-mail, phone, and any other communication pathway) as needed.
  • Review and summarize miscellaneous reports and documents; prepare background documents as necessary.
  • Creation of and entry into Excel and other databases as requested by the Deputy Director.
  • Perform other administrative duties as request by the Deputy Director and CEO.
  • Keep track of all the offered DIRFloortime courses.
  • Assist in providing technical support to DIR®Floortime Training Leaders and students.
  • Contribute to team effort by accomplishing related results as needed.
  • Travel to conferences around the US and beyond will be required.


  • Embrace the mission, philosophy and values of the ICDL.
  • Excellent communication, interpersonal and organizational skills.
  • Must be self-motivated and flexible.
  • A Bachelor’s Degree required. This is an entry level position and no experience is sought.
  • Must be energetic, creative be culturally competent/responsive.
  • Computer literate, comfortable with web-based systems and social media platforms.
  • Must have a computer, high-speed internet access from home, and an ability to present a professional presentation on Zoom with either high quality virtual background or a neat professional setting for virtual meetings.

It is ICDL's preference to hire a candidate that is physically located near our Santa Rosa, CA, Totowa, NJ, or Bethesda, MD offices. This is a remote position, however there may be opportunities and benefits to occasional in-person meetings. ICDL is also a registered employer in these 3 states. Applicants from other states may not be considered and may not receive a response from ICDL to their application.

To apply, please e-mail/attach your resume and cover letter.

Job Type: Full-time

Pay: $51,000.00 - $54,000.00 per year


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • 8 hour shift

Work Location:

  • Fully Remote

Work Remotely:

  • Yes
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