The School of Education at Notre Dame of Maryland University is seeking a dedicated and experienced Academic Advisor for Doctoral Programs . This pivotal role is responsible for supporting and guiding doctoral and CASE program students throughout their academic journey, from program entry through dissertation completion. Reporting to the Senior Director of Advising and Operations, this position blends student support, academic program management, and strategic coordination to ensure an exceptional doctoral student experience.
The Academic Advisor for Doctoral Programs plays a vital role in supporting doctoral students, particularly those completing their dissertations, by providing academic advising and maintaining up-to-date program plans. This individual coordinates doctoral course scheduling, collaborates with the Associate Dean on faculty assignments, and works closely with the Chair of the PhD Committee to set agendas and guide committee priorities. The advisor monitors and tracks the progress of dissertation committees, oversees the appointment and payment of chairs and readers, and manages the doctoral program budget, including cohort agreements. Additionally, the advisor directs the administration of comprehensive exams, ensures process integrity, and communicates results to students. Other responsibilities include maintaining accurate student records and program documentation, attending recruitment and outreach events, engaging alumni and current students in networking and professional development opportunities, participating in School of Education committees, and collaborating with leadership to set strategic goals for the program.
Qualifications
Education:
- Master’s degree required; a degree in education is strongly preferred.
Experience:
- At least 3 years of progressively responsible experience in higher education, with a preference for student advising and program coordination roles.
Skills & Competencies:
- Strong interpersonal and collaborative skills.
- Proficiency in web platforms, database systems, and spreadsheet software.
- Excellent written and verbal communication skills.
- Ability to prioritize and manage multiple responsibilities effectively.
- Demonstrated initiative, problem-solving ability, and attention to detail.
- Capacity to maintain confidentiality and exercise sound judgment in a fast-paced academic setting. Familiarity with doctoral program structures and dissertation processes is a plus.
The University offers a comprehensive and competitive benefits package to all employees who work at least 30 hours per week:
- Comprehensive medical, dental and vision
- Flexible spending accounts for health and dependent care expenses
- Retirement Plan through TIAA
- University paid Life & Accidental Death & Dismemberment policy, and Short and Long Term Disability
- Tuition Remission and Tuition Exchange
- Generous Paid Time Off 14-16 Paid Holidays each year
Additional Information:
Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.
For all other employment inquiries, please contact Human Resources at 410-532-5898 or [email protected]. Notre Dame of Maryland University is an EEO employer.
