About the Role
The Accounting Specialist will perform all accounting functions such as labor and job material costing, commissions, invoicing, credit card and deposit reconciliation. In addition, the role involves supporting customer service efforts by promptly responding to client inquiries via phone and email, processing credit card payments, following up with sales leads to drive business growth, and performing HR administration tasks.
Job Duties and Responsibilities
Accounting and Financial Operations
- Process accounts payable, accounts receivable, payroll, cash receipts, and bank account reconciliations.
- Validate operational details and costing of customer jobs through review and analysis of job information.
- Perform additional accounting and financial operations tasks or duties as assigned.
Human Resources and Administrative Support
- Perform general HR tasks, including employee onboarding and offboarding processes, benefits administration, and maintaining employee records.
- Maintain employee and applicant records in compliance with federal, state, and local regulations, and update policies and procedures, including the Employee Handbook and Drug Free Workplace Program.
- Perform additional administrative and HR tasks or duties as assigned.
Qualifications
- General: Honesty, integrity, trustworthiness, ability to work independently, take initiative, participate as an effective team member, possess a high level of flexibility and critical thinking, and ability maintain confidentiality.
- Experience: 5 years of accounting experience, preferably in manufacturing, construction, or a related industry.
- Education: Possess adequate knowledge of federal and state employment laws to ensure compliance and effective HR administration. Associate's degree or formal training in accounting preferred.
- Technology Skills: Proficiency with Microsoft Office required. Comfort with learning and integrating new software into accounting systems.
- Organizational and Time Management Skills: Demonstrate exceptional organizational and time management skills, ensuring accuracy, efficiency, confidentiality, and the ability to meet deadlines across accounting, HR, and customer service tasks.
- Communication Skills: Effective interpersonal, verbal, and written communication skills, with discretion in handling sensitive information.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8-hour work day
- Monday to Friday
Work Location: In person
Job Type: Full-time
Pay: $50,000.00 - $54,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Sarasota, FL 34233 (Required)
Work Location: In person
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