Accounts Payable and Billing Supervisor

Position Summary:

The Accounts Payable and Billing Supervisor plays an integral role overseeing day-to-day accounts payable and adjuster billing processes by providing team leadership, delegating duties, and ensuring daily assignments are completed in a timely and efficient manner by direct reports. This position reports to the Financial Controller.

Essential Functions:

• Directing and monitoring workflow of invoices, overseeing payments, and working with various departments/individuals to resolve processing issues.
• Ensuring all transactions and adjustments are recorded and paid timely in accordance with Company policies and procedures, including the allocation of costs between companies and/or departments.
• Monitoring tasks related to the processing of expense reimbursements to employees in accordance with Company policies and procedures.
• Assisting with managing the Company credit card programs.
• Placing stop-payment on checks with banks and executing void payments and or vouchers in the Company payment system.
• Updating documentation of processes and procedures and ensure that staff is trained and adhering to Company procedures and performance metrics.
• Ensure process errors are corrected, and continual improvements are made.
• Managing and directing the activities of the Accounts Payable Team and the Adjuster Billing Team, including assignment of responsibilities, staff development, performance evaluations, and ensuring the accuracy, completeness, and timeliness of billing and payable transactions.
• Serving as the main point of contact for reconciliation and resolution of complicated issues.
• Working on special projects to keep leveraging the payment platform and process improvement initiatives.
• Developing processes and procedures related to the payment of independent contractors brought on in response to a catastrophe event.
• Monitoring tasks related to the processing of adjuster billings and developing enhanced processes to address processing inefficiencies and communication.
• Review adjuster billing payroll related amounts and reports for delivery to HR.
• Acting as a backup in all AP functions while maintaining a segregation of duties.
• Building solid relationships across all business units and various levels of management, providing and garnering cooperation and positive interaction with co-workers.
• Communicating and escalating issues of non-compliance or concern to the upper management team.
• Responsibility for the escheatment process and certain 1099 reporting activities.

Required Education and Experience:

• Associate’s degree with a major in accounting and five (5) years of progressively responsible experience in accounts payable.
• Minimum of two (2) years’ experience in a supervisory role or any equivalent combination of experience and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position.
• Certification in Accounts Payable inclusive of 1099 reporting or the ability to attain within 12 months of hire.
• Strong leadership and management skills, including the ability to motivate and coach team members, delegate tasks, and resolve conflicts.
• Ability to author policies and procedures, reports, business correspondence, etc. that is well written and organized, clearly presented, and focused on the subject at hand.

Preferred Qualifications:

• Bachelor’s degree from an accredited college in accounting, finance, or related discipline.

Essential Skills:

• Experience using Microsoft Office including Excel (VLOOKUP and Pivot Tables) and PowerPoint, and other accounting and payment software.
• Excellent written and verbal communication skills.