Staples is business to business. You’re what binds us together.
Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth.
What you will be doing:
Facilitate the processing of special vendor invoices through necessary research, response, and issue resolution. Resolves vendor disputes by working with vendors, Merchandising, Distribution/Fulfillment Centers and Stores to identify causes for the issues and work proactively with the necessary areas to resolve and prevent issues in the future.
- Receives and reviews invoices and ticket disputes, verifying that they comply with organizational policies and are approved for payment.
- Process payments as needed within applicable payment terms.
- Reconciles amounts owed by comparing invoices to POs or other records.
- Responds to inquiries from vendors and researches and resolves concerns or discrepancies.
- Handles vendor statement reconciliations and establishes working relationships with vendors through ongoing correspondence and interaction.
- Accountable to maintain individual and team performance metrics and targets.
- Work with the Merchants to gain a solid understanding of our business relationship with each vendor.
- Support of continuous improvement efforts and assists with special projects as needed. Provide support to onshore and offshore AP teams as needed.
What You Bring to the Table
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Analytical mindset with attention to detail.
- Ability to work independently and collaboratively in a team environment.
- Problem-solving skills with the capacity to handle non-routine issues effectively.
- Well organized and able to manage multiple tasks.
- Excellent customer service skills.
What’s needed: Basic Qualifications
- Associate or technical degree or equivalent work experience
- 2+ years minimum years of experience
- Proficient with Microsoft Office Suite Excel knowledge.
- Knowledge of purchase order and inventory management process.
- Understanding of basic accounting processes.
What’s needed- Preferred Qualifications:
- Experience with automated accounts payable systems.
- Prior experience in a mid-sized to large organization.
- Knowledge of regulatory standards and compliance requirements.
- Demonstrated ability to improve AP processes and workflows.
We Offer:
- Inclusive culture with associate-led Business Resource Groups
- 112 Hours of PTO and Holiday Schedule (7 observed paid holidays + 1 floating holiday)
- Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more!
Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.
