Accounts Payable Specialist

K&N Appliance Gallery

Position Overview

K&N Appliance Gallery is seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. This role is responsible for managing the complete accounts payable cycle, ensuring accurate and timely processing of vendor invoices, and maintaining strong vendor relationships. The ideal candidate will have strong analytical skills, experience with accounting software, and a commitment to accuracy in a fast-paced retail environment.

Key Responsibilities

Invoice Processing & Management

• Process and review vendor invoices for accuracy, proper authorization, and coding
• Match invoices to purchase orders and receiving documents (3-way matching)
• Resolve discrepancies and obtain necessary approvals for invoice processing
• Enter invoices into accounting system with appropriate general ledger coding
• Maintain electronic and physical filing systems for accounts payable documentation

Vendor Relations & Payments

• Communicate with vendors regarding payment status, discrepancies, and account inquiries
• Process weekly check runs and electronic payments (ACH/wire transfers)
• Maintain vendor master file information and ensure W-9 forms are current
• Negotiate and track early payment discounts and terms
• Assist with vendor setup and maintenance procedures

Month-End & Reporting

• Prepare monthly accounts payable aging reports and analysis
• Assist with month-end closing procedures and accrual entries
• Reconcile vendor statements and resolve outstanding items
• Support annual audit requirements and provide requested documentation
• Maintain expense tracking and reporting for management review

Administrative Duties

• Assist with sales tax filings and 1099 preparation
• Support special projects and process improvements as needed
• Cross-train on other accounting functions as required

Required Qualifications

Education & Experience

• Associate degree in Accounting, Finance, or related field preferred
• Minimum 2-3 years of accounts payable or general accounting experience
• Retail or appliance industry experience preferred but not required

Technical Skills

• Experience with Epicore Prophet 21 a plus
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, formulas)
• Experience with electronic payment systems and vendor portals
• Strong data entry skills with high level of accuracy

Core Competencies

• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Effective written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Professional demeanor when interacting with vendors and team members
• Understanding of basic accounting principles and internal controls

What We Offer

• Competitive salary commensurate with experience
• Comprehensive benefits package including health, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid time off and holiday pay
• Professional development opportunities
• Supportive team environment in a growing company

Employment Details

• Position Type: Full-time
• Schedule: Monday - Friday, 8:00 AM - 5:00 PM
• Location: Houston, TX (open to remote work)