We are seeking a reliable and detail-oriented Admin Assistant to support the Architect in day-to-day operations, project coordination, and administrative tasks. This position ensures that architectural projects stay organized, compliant, and on schedule. The ideal candidate must possess strong organizational skills, demonstrate responsibility and initiative, and understanding of project management principles.
Key Responsibilities:
● Provide administrative support to the Architect, including scheduling, correspondence, and documentation.
● Assist in the preparation and organization of architectural plans, reports, and permits.
● Track project timelines, deliverables, and deadlines using project management tools.
● Help coordinate meetings, site visits, and communications with contractors, clients, and consultants.
● Maintain digital and physical filing systems for drawings, specifications, and project documents.
● Conduct basic research and gather data to support architectural planning and presentations.
● Ensure accuracy and consistency in all documentation and communication.
● Monitor procurement needs and liaise with internal purchasing staff when required.
● Support permit application processes, zoning research, and city compliance tasks when needed.
Qualifications:
● High school diploma or equivalent; Associate's or Bachelor's degree in business administration, architecture, or a related field is a plus.
● 1–2 years of experience in an administrative role; experience in construction, architecture, or real estate is preferred.
● Familiarity with project management principles and tools (e.g., Trello, Asana, or Microsoft Project).
● Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
● Strong attention to detail and organizational skills.
● Excellent communication and time-management abilities.
● Ability to handle sensitive information with discretion and professionalism.
Preferred Skills:
● Experience with architectural software (AutoCAD, SketchUp, or Revit) is a plus, but not required.
● Bilingual (English/Spanish) preferred.
Compensation:
Competitive salary based on experience, with opportunities for growth and professional development.
Job Type: Full-time
Pay: $14.00 - $17.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Language:
- Spanish (Required)
Ability to Commute:
- McAllen, TX 78501 (Required)
Work Location: In person
