The Administrative Assistant for the School of Speech Language Pathology (SLP) will provide administrative support to the dean, associate dean, and faculty while also supporting the administrative needs of the school and its academic programs. In turn, the school will advance the University’s mission and strategic plan by developing skilled healthcare professionals who seek to lead while serving our communities and the world. In supporting the college in achieving its mission, the Assistant will advance Pepperdine’s mission and strategic plan.
Duties
- Responsible for supporting the administrative needs of the dean, associate dean, and faculty. In performing these duties, the administrative assistant may manage administrator/faculty calendars, interact with both internal and external executives, assistants, and consultants, coordinate a variety of meetings, perform a range of other administrative tasks related to the development and delivery of academic programming including, but not limited to, course scheduling, student correspondence, maintaining records, and similar tasks. Coordinate events on behalf of the SLP.
- Conduct a wide range of administrative tasks: Organize and maintain files; Process vendor payments, credit card billing, and reconciliations; Maintain and ensure the confidential and accurate storing and handling of program data and records; Formulate and maintain spreadsheets and databases; Draft memoranda and reports; Prepare for meetings, including catering and meal requests.
- Manage SLP communications: e-mail, telephone calls, and incoming and outgoing correspondence, applying technological support solutions to improve efficiencies.
- Plan and monitor special projects for the SLP, proactively researching and determining available resource requirements; utilizing appropriate technologies/methodologies to help administratively support project completion.
- Support the broader administrative functions of the College of Health Science, including providing administrative support to college staff and personnel.
- Support the broader administrative functions of the College of Health Science, including providing administrative support to college staff and personnel.
- Uphold University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Required:
- Bachelor's degree.
- Strong interpersonal communication skills.
- Strong administrative support skills.
- Strong computer skills.
- Ability to organize, prioritize, and perform work while under pressure.
- Ability to proactively address issues and take initiative and ownership of projects.
- Ability to maintain confidentiality of highly sensitive matters.
- Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
- Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).
- High level of digital/technical proficiency.
Preferred:
- Two or more years of experience in an office setting and/or administrative position.
- Familiarity with Pepperdine University and its Christian mission.
Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.
This is a Regular, Nonexempt, 40 hour per week position.
Expected Pay Range: $22.11 - $25.96 per hour
The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.
Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law.
