Administrative Assistant - (25141300)
The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within Montana State Hospital.
The Administrative Assistant - Front Desk position coordinates internal and external communications hospital wide and provides a first contact response to visitors. Provides a security/emergency gatekeeper function.
Why Join DPHHS
Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.
The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.
Required for the first day of work:
- Knowledge of administrative practices and office procedures.
- Knowledge of customer services practices.
- Excellent written and verbal communication skills.
- Effective decision-making and problem-solving skills.
- Ability to multi-task, organize and prioritize work.
Minimum Qualifications (Education and Experience):
- High School Diploma or equivalent.
- One year customer service experience preferred.
- One to two years of experience performing a variety of office or clerical support preferred. Other combinations of education and experience may be substituted on a case-by-case basis.
How to Apply
To be considered for a MSH position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.
- Resume
Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.
This position is open until filled with frequent screening of applicants.
This position may be eligible for a statutory $1.00 base pay increase effective July 1, 2025 and July 1, 2026.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $ 18.55 - 18.55 Hourly
Telework Eligibility: Not Telework Eligible
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 1
Employee Status: Regular
Schedule: Full-Time
Job Type: Standard
Shift: Evening Job
Travel: Yes, 5 % of the Time
Primary Location: Warm Springs
Agency: Department of Public Health & Human Services
Union: Montana Federation of Public Employees
Posting Date: Jun 5, 2025, 10:16:22 AM
Closing Date (based on your computer's timezone): Jul 6, 2025, 12:59:00 AM
Required Application Materials: Resume
Contact Name: Kathleen Tarkalson | Contact Email: [email protected] | Contact Phone: 406-693-7392
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