We’re hiring a full-time Administrative Assistant to support our attorneys and paralegals in a busy real estate law firm. This is not a receptionist or front-desk role — it’s hands-on administrative work involving data entry, document preparation, and transaction tracking throughout the real estate process.
Legal experience is not required, but it is a plus - however, prior office experience and strong computer and typing skills are essential.
Responsibilities include:
- Enter and update information related to real estate contracts, files, and closings
- Draft emails and documents (such as cover letters, contract documents, and closing checklists)
- Track deadlines, follow up on outstanding items, and assist in coordinating closings
- Help prepare documents for review by attorneys and paralegals
- Maintain organized digital files and assist with other administrative tasks as needed
What we’re looking for:
- Previous office/administrative experience
- Strong typing skills and attention to detail
- Comfortable with Microsoft Word, Excel, Outlook, and basic computer tasks
- Clear written communication and ability to follow instructions
- Strong organizational skills and the ability to multitask
- Interest in learning about real estate transactions and legal processes
Position Details:
- Full-time, on-site position
- Training provided
- Supportive team environment
- Located in Toms River, NJ
To apply, please send your resume and a short note on interest.
Job Type: Full-time
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Office work: 2 years (Preferred)
Ability to Commute:
- Toms River, NJ 08755 (Required)
Ability to Relocate:
- Toms River, NJ 08755: Relocate before starting work (Required)
Work Location: In person
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