The Administrative Assistant to the Director of Knowlton School manages the affairs of the Knowlton School Director and coordinates efforts with Knowlton School Section Heads, faculty, staff, and students. This position manages the Director’s complex appointment calendar and coordinates with other leaders’ calendars as needed. Manages all details of Director’s travel, including coordination of national and international travel itineraries requiring independent decision making, and post-travel organization and reimbursements. Manages a school procurement card to assist with the Director’s travel, event planning and purchases. Informs the Director of important events, activities, and potential issues in, and related to, the Knowlton School. This position serves as the primary point of contact for the director and as a liaison to internal and external stakeholders. Exercises independent judgment and decision-making on time sensitive and/or confidential matters and when acting on behalf of Director and leadership team.
This role oversees and supports school-level initiatives such as unit reviews, annual performance reviews, faculty searches, promotion and tenure (P&T) processes, faculty awards nominations, faculty professional leave submissions, faculty research funding requests, and recording notes at requested meetings. This position works closely with communications, operations, and financial managers, and oversees the administrative support functions of the executive team. The position represents the school to internal and external stakeholders and helps coordinate school events and/or meetings that support alumni engagement, fundraising and other major initiatives.
The position’s school-wide operations responsibilities include hiring, training and managing front desk student employees who provide basic office support services for Knowlton, making occasional space reservations and catering orders in Workday, maintaining school email lists and the school’s administrative calendar. The position is an integral member of the larger Knowlton School staff team and coordinates daily with staff from across the school in support of programming and initiatives that serve Knowlton’s strategic priorities.
Qualifications
Required: High School diploma or GED. Four years of relevant experience in an administrative capacity; experience in an administrative capacity; knowledge of word processing and scheduling software such as MS Office 365; ability to work independently and as a member of a team; ability to communicate with college and university leaders in an effective and professional manner; strong verbal and written communication skills; ability to multi-task and prioritize assignments.
Desired: Associate degree and two years of relevant experience or Bachelor's degree or an equivalent combination of education and experience; Six or more years of relevant experience in an administrative capacity; previous experience with Workday or similar software. Experience in higher education desired.
Pay rate: $24.52 - 32.21/hr.
The actual salary paid to an individual will vary based on multiple factors, including, but not limited to, education, years of experience, internal equity, etc.
Regular 40 First Shift
