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Excellence, Teamwork, Leadership, and Innovation. These are the values that define UConn Health, and we are looking for team members that share these same values. Our top-rated organization is looking to add a full-time Administrative Program Coordinator to the Department of Medicine. If you have a background in this field, as well as a passion for customer and patient experience, we want to hear from you.
At UConn Health, this class is accountable for independently providing administrative management and/or advanced technical program support for the Internal Medicine Residency program to accommodate changing priority needs, assisting the Program Director and Associate Program Directors with administrative matters..
Works under the limited supervision of an employee of a higher rank.
May lead/supervise lower-level employees as assigned.
OFFICE MANAGEMENT: Manages and coordinates program logistics and administrative support for professional staff, making adjustments to accommodate changing priority needs; directs the work flow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, including fiscal, personnel and student records; assists in planning outreach programs, conferences, meetings, seminars, with responsibility to make all necessary arrangements including travel and coordinates events and details; may recruit, train supervise and evaluate clerical and/or student staff.
INTERPERSONAL: Resolves administrative and logistical problems and transactions collaborating with state/federal/international agencies and institutions as appropriate; acts for and regularly makes decisions in the managers absence within prescribed limits of authority; represents the Program Director to other university offices, the public or outside agencies in matters of administrative consequence.
FISCAL: Drafts budgets, which usually involve external funding; manages approved budget making decisions related to the appropriateness of requested expenditures; prepares budget summaries and long-range budget projections; arranges for international fiscal transactions as required.
CLINICAL: In a clinical area, may monitor compliance with protocols by assuring appropriateness and eligibility of subjects, reviewing for appropriateness of tests and making follow-up appointments; organizes clinical/laboratory data for clinical research protocols; coordinates and participates in meetings.
Performs related duties as required.
Knowledge of applicable program rules and regulations; knowledge of business math; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of medical/technical terminology; considerable knowledge of office procedures; oral and written communications skills; considerable interpersonal skills; data management skills; ability to schedule and prioritize work; some supervisory ability.
General Experience:
Six (6) years of administrative experience in a higher educational setting.
Bachelor's degree and two (2) years of relevant experience may be substituted to the general experience.
- Experience with travel, fiscal duties, MyEvaluations, Thalamus, ERAS and WebADS.
- Experience working with a residency or fellowship program.
SCHEDULE: Full-time, 40 hours per week. Monday through Friday 8:00 a.m. to 4:30 p.m.; 30-minute unpaid meal break.
