Administrative/Personal Assistant to the Owner

Benefits:

• Free gym membership
• Employee discounts
• Flexible schedule
• Free uniforms
• Health insurance
• Paid time off
• Training & development
• Wellness resources
• Donation matching
• Free food & snacks
• Opportunity for advancement
• Stock options plan
• Vision insurance

Job Title: Personal/Administrative Assistant to Gym Owner

Location: Tampa, FL
Job Type: Part time typical/occasional Full time hours might be needed
Reports To: Gym Owner

Position Summary:

We are seeking a highly organized, proactive, and detail-oriented Personal/Administrative Assistant to support the owner of a dynamic and fast-paced fitness facility. The ideal candidate will manage a range of administrative and personal tasks to ensure smooth day-to-day operations and provide critical support in both business and personal capacities.

Key Responsibilities:

Administrative Support

Manage the owner's calendar, schedule appointments, and coordinate meetings.

Handle email correspondence, phone calls, and messages on behalf of the owner.

Prepare reports, presentations, and meeting notes.

Maintain files, records, and documents in an organized manner.

Assist in the preparation and posting of social media content or newsletters (optional, if relevant).

Any other administrative duties as assigned by the owner.

Business Operations Support

Liaise with staff, vendors, contractors, and clients as directed.

Monitor gym inventory and help with ordering supplies and equipment.

Assist with staff scheduling and communication.

Track membership data, reports, or client information as needed.

Help coordinate events, promotions, or special programs at the gym.

Personal Assistance

Manage personal errands and tasks for the owner (e.g., appointments, travel planning, deliveries).

Maintain confidentiality and professionalism in handling personal and business matters.

Provide support in balancing owner’s personal and professional schedule.

Qualifications:

Proven experience as a personal assistant, administrative assistant, or similar role.

Excellent organizational and time management skills.

Strong verbal and written communication.

Tech-savvy with proficiency in Microsoft Office, Google Workspace, and scheduling tools.

Ability to multitask, work independently, and handle confidential information.

Experience or interest in the fitness or wellness industry is a plus.

Reliable transportation option, with the ability to come to the downtown Tampa location and future locations as they are developed.

Working Conditions:

Occasional on site presence required, with the majority of the position being remote work or off-site errands.

Flexibility in hours may be necessary depending on gym events or owner's schedule.

PT hours to start with some weeks being closer to FT if there is a special event at the gym or demand for assistance increases with future gym openings.

Compensation & Benefits:

Competitive hourly rate or salary based on experience.

Gym membership included.

• Opportunities for growth within the organization.

Flexible work from home options available.