Note: This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.
The Civil & Environmental Engineering Department is a joint department in the School of Engineering and the Doerr School of Sustainability. Stanford Engineering (SOE) has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. The Stanford Doerr School of Sustainability (SDSS) strives to create a future when humans and nature thrive in concert and in perpetuity. The school is dedicated to valuing and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.
The Civil & Environmental Engineering (CEE) department’s vibrant population of 500 students needs an effective undergraduate degree progress and course scheduling point person. CEE is seeking an Assistant Director of Undergraduate Degree Progress and Curriculum Management for its student affairs staff team to lead its efforts in tracking undergraduate degree progress, effective curriculum management, and lively undergraduate student engagement. This role requires a self-starter who is detail-oriented, comfortable learning and using an array of web-based tools and platforms, and eager to be part of a collaborative team.
Civil and Environmental Engineering Website: https://cee.stanford.edu
In this role, you will:
- Oversee, review and administer student records by analyzing data, advising students and providing recommendations that require interpretation and influence decisions.
- Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., to guide them in making appropriate choices and decisions.
- Serve as point person for all undergraduate degree milestones e.g. approving program sheets, including two undergraduate Engineering majors affiliated with CEE curriculum.
- Collect course offering details from instructors and their supporting staff and handle correspondence with the Registrar’s Office to ensure courses are scheduled correctly and in a timely manner. Includes responsibility of scheduling final exams and associating all course and teaching assistants with correct courses.
- Develop recommendations and collaborate with staff, faculty and other offices to resolve programmatic issues within the school and across functional units, (such as strategizing to ensure optimal enrollment).
- Collect and analyze data from multiple sources on a quarterly basis, including student feedback, surveys, trend reports, and data analytics. Prepare and summarize reports and make recommendations to enhance offerings, such as programs and courses and to influence current processes and policies.
- Recruit instructors and coordinate Summer Session courses offered during summer quarters.
- Hire, train, and regularly check in with undergraduate peer advisors and other undergraduate student leaders.
- Advise faculty and department administration on student engagement needs and priorities.
- Advertise and coordinate VPUE REU summer program for CEE undergraduate students; includes coordinating events and poster sessions for research symposiums.
- Provide first-line response to identify students in crisis and refer to appropriate resources, as needed.
- Develop, analyze, influence and review policies, processes and programs by incorporating feedback and trend data learned from first-line interactions with students. Advise manager and team on policy updates and provide recommendations for implementation of changes.
- Update website content for students, faculty, and staff regarding department policies and processes; develop and maintain digital tools as needed to support student degree progress
- Assist in planning and developing webinars, education fairs and other external functions.
- Meet with undergraduate students daily for enrollment and special status troubleshooting, including leaves of absence. Clearing students to graduate. Chasing down missing grades from instructors.
- Coordinate CEE offerings through IntroSems, Writing in the Major, and other programs managed by the Vice Provost for Undergraduate Education.
- Co-editor of CEE Weekly, our internal newsletter.
- Point person for liaisoning with other depts for special student statuses, such as for NCAA compliance and Bechtel student visa compliance.
- May provide oversight with the administration of financial processes such as financial reimbursements, data entry, reviewing terms and conditions regarding contracts, understanding vendor requirements, and following up and resolving issues.
- Other duties as assigned.
Education & Experience (Required):
- Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills, & Abilities (Required):
- Strong written and verbal communication skills.
- Basic computer skills, including experience with Microsoft Office Suite.
- Basic analysis and problem solving skills.
- Customer service skills.
- Relevant computer systems/technology experience.
- Understanding of financial transactions.
- Ability to learn and understand compliance with legal, financial, and university policies and external regulations.
Physical Requirements:
- Frequently sit, perform desk-based computer tasks.
- Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
Work Standards:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
Pay Range:
The expected pay range for this position is $80,905 to $91,375 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe your background in administration and provide examples of your experience with attention to detail, follow-through, responsiveness, and flexibility. Thank you for your interest!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
