Assistant Office Manager

Overview
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring efficient office management, fostering a positive work environment, and supporting team development. This role requires excellent communication skills, strong leadership abilities, and a knack for multitasking in a fast-paced setting.

Duties

• Request/manage/track COI's per contractors/Project as required.
• Manage employee paperwork such as new hire on-boarding, continued training matrix, as well as other administrative related duties (Drug test, terminations, payroll weekly payroll, Workmans comp, etc.)
• Manage daily office operations, ensuring a smooth workflow and efficient processes. (Ideal candidate thrives under pressure and can multitask effectively.)
• Prior construction administrative experience strongly preferred.
• Supervise front desk activities, including managing phone systems and greeting visitors.
• Coordinate event planning and logistics for company meetings and functions.
• Develop training programs to enhance team skills and performance.
• Maintain office supplies inventory and oversee procurement processes.
• Utilize QuickBooks for financial tracking and reporting as needed.
• Communicate effectively with team members to ensure alignment on projects and tasks.
• Provide support in team management, including scheduling, performance evaluations, and conflict resolution.

Requirements

• in office management or a similar role.
• Strong communication skills, both verbal and written.
• Experience with training development and team management practices.
• Construction Administrative Experience 2 Years
• Proficiency in QuickBooks or similar accounting software is preferred.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Ability to work independently while also being a collaborative team player.
• Familiarity with event planning processes is a plus.
• A positive attitude with a commitment to fostering a productive work environment.

We encourage candidates who are passionate about office management and eager to contribute to our team's success to apply for this exciting opportunity.

Job Type: Full-time

Pay: $16.85 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• No nights
• No weekends

Experience:

• Office management: 2 years (Required)

Ability to Commute:

• Lake Charles, LA 70615 (Required)

Ability to Relocate:

• Lake Charles, LA 70615: Relocate before starting work (Preferred)

Work Location: In person