Title: Assistant Payroll & Accounts Payable Clerk
Classification: Non-Exempt
Reports to: Controller
Date: 1/8/24
JOB DESCRIPTION
Safety Marking, LLC (“SMC”) is seeking a full-time Assistant Payroll and Accounts Payable Clerk who will be working closely with our Payroll Administrator (3 days a week) as well as focusing on our full accounts payable duties (2 days a week). This person will be based out of our Bridgeport, CT office. When working closely with our Payroll Administrator, this person will be assisting with time entry, certified payroll reporting, and various payroll issues. Additionally, for accounts payable, this person will process AP invoices, match invoices to packing slips, generate check runs, answer any vendor questions, and fill applicable invoice records.
KEY RESPONSIBILITIES
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Payroll (3 days per week)
- Entering work order hours into payroll time keeping system
- Generating certified payrolls after payroll is processed with in-house software
- Organizing, emailing, and filing certified payrolls on a weekly basis
- Completing various month end and weekly reports for state entities and customers
- Assisting with time clock entries when necessary
- Answering certified payroll and other payroll related questions from customers
- Various other payroll tasks throughout the year
Accounts Payable (2 days per week)
- Receiving and organizing invoices
- Entering invoice data into ERP system
- Selecting invoices to pay on a timely basis in accordance with payment terms
- Generating check runs and ACH batches and mailing checks
- Maintaining appropriate accounts payable records and files
- Assisting with Inventory weighted average calculations once per month
COMPENTICIES
- Strong Organizational skills
- Great communication skills (internally & externally)
- Proficiency with computers and Excel
- Good with numbers
- Time Management
- Decision Making
SUPERVISORY RESPONSIBILITY
This position has no direct supervision responsibilities.
WORK ENVIRONMENT
While performing the duties of this job, the employee regularly works in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHSYICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, use hands, reach with hands and arms.
This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
POSITION TYPE/EXPECTED HOURS OF WORK
Some flexibility in hours is allowed, but the employee must be available for 8 hours during the “core” work hours ranging from 6:00 a.m. to 5:00 p.m. This is a full-time position Monday through Friday.
