Position Summary
The Associate Director of Finance & Development plays a vital dual role in strengthening the organization’s financial integrity and expanding its fundraising capacity. This position is responsible for overseeing financial processes—particularly those tied to grants—and will also serve as the primary lead on grant acquisition, tracking, compliance, and reporting. Working cross-departmentally, this role supports strategic growth by ensuring funding is pursued, managed, and reported with excellence. It allows the finance and development departments to focus on their core functions by owning grant-related tasks, strengthening operational efficiency, and maximizing mission impact.
Job Requirements
● Bachelor’s degree in Finance, Nonprofit Management, Accounting, Public Administration, or related field
● 2–4 years of experience in nonprofit finance, grant writing, or grant management ● Demonstrated success in securing and managing public and private grants
● Strong understanding of funder compliance, budgeting, and nonprofit financial practices
● Proficiency in Microsoft Excel and financial platforms (QuickBooks required)
● Strong writing and analytical skills with excellent attention to detail
● Ability to manage multiple projects and meet strict deadlines
● Collaborative mindset with strong organizational and communication skills
● Familiarity with donor databases and grant tracking systems is a plus
Key Responsibilities-
Grants Management & Development Support
● Identify and pursue public and private grant opportunities aligned with organizational priorities
● Write and submit high-quality grant proposals, applications, and letters of intent
● Manage a master grant calendar to ensure timely submissions and reporting
● Serve as the lead point of contact with funders on select grant-related communications
● Collaborate with finance and program teams to prepare accurate budgets and outcome narratives
● Maintain organized grant records and documentation (proposals, award letters, reports, outcomes)
● Ensure ongoing compliance with funder requirements, in partnership with program staff
● Prepare and submit interim and final grant reports with appropriate financial and program data
● Support the development team by preparing grant-related content for donor communications and stewardship reports
● Track grant outcomes and success metrics to support storytelling and case-making efforts
Financial Management & Oversight
● Monitor grant balances and track expenditures to ensure compliance with approved budgets
● Submit reimbursement requests (e.g., 21CCLC, SOR) with complete and accurate documentation
● Maintain financial tracking spreadsheets and generate monthly reports for internal departments
● Assist in the development and forecasting of program and grant budgets
● Support preparation for audits and ensure documentation readiness
● Manage and process payroll for the organization, including verifying timecards, ensuring accurate grant coding, reviewing time-off requests, preparing reports for approval, and submitting payroll in a timely and accurate manner
● Manage accounts payable and receivable functions as needed
● Collaborate with Director of Finance on overall organizational financial strategy and reporting
Collaboration & Internal Communication
● Work closely with program teams to align financial tracking with program deliverables
● Share monthly reports with Unit Directors, HR, and operations teams to support coordination
● Assist with internal training around grant expectations, deadlines, and data needs
● Serve as a connector between finance, programs, and development to ensure grant goals are met
General Administration
● Maintain up-to-date financial and grant records using QuickBooks, Excel, and cloud-based platforms
● Participate in strategic planning and team meetings
● Assist with other financial or development-related tasks as assigned
Work Environment
While performing the duties of this job, the employee is often in a clean, non-smoking, heated and cooled office environment. The employee will also frequently be indoors or in a vehicle, but may also be outdoors with exposure to dust, pollen, and outside temperature and weather extremes associated with the region. The noise level in the work environment is usually low to moderate. The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel.
Equal Employment Opportunity Policy
Boys & Girls Club of Springfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Our Mission: To enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.
Job Type: Full-time
Pay: Up to $58,750.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
Work Location: In person
