Description
Job Description
POSITION: Athletic Director
REPORTS TO: Manager – Student Enrichment
POSITION TYPE: 11-month employee
START DATE: 25-26 School Year
COMPENSATION: $61,500 - $76,468
At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing driven, team-oriented culture.
Some quick stats about us:
- 19,300+ Students
- 2,200+ Team Members
- 15 Secondary Campuses
- 11 Elementary Campuses
- 92% Students Who Qualify for Free/Reduced-Price Lunch
- 96% Hispanic & African-American Students
- 90% Students Who Are Accepted to a 4-Year University
- 88% First-Generation College Students
- Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.
THE ROLE
When you join the YES Prep team, some of the exciting work and responsibilities will include:
Program Management
- Manage and evaluate all full and part-time athletic staff members including assisting in the hiring, disciplining or exiting of all athletic staff members in accordance with YES Prep and/or HCAL requirements.
- Prepare and manage a master sports calendar complete with all athletic events/games, departure times, practices, etc.
- Manage compliance for all stakeholders in athletics including but not limited to: up-to-date physicals, Concussion Acknowledgement, Sudden Cardiac Arrest, League Acknowledgement of Rules, and Steroid Agreement.
- Manage the compliance and campus athletic websites
- Develop and positive and engaging relationship with parents
- Enforce and implement all rules and policies pertaining to the HCAL, YES Prep Public Schools, and any other organization in which athletic teams might participate.
- Facilitate completion of administrative duties for school’s athletic program
- Collaborate with members of the campus team to increase campus culture, safety and belonging
- Build an athletic environment that is safe, supportive and of high standards
Administrative and Strategic Tasks
- Prepare and manage a master budget
- Be well versed in the procurement process and how to submit requests from budget
- Coordinate program fundraising (if appropriate).
- Evaluate all athletic programs on an annual basis and make recommendations for improvement to the principal.
- Develop priority plans for the year utilizing resources such as SharePoint, RACI charts and SOPs
- Provide administrative direction and oversight for all athletic programs and activities.
- Coordinate athletic recognition and rewards
- Attend and supervise all home athletic contests.
- Provide a safe and compliant venue for all home games
- Submit official game report sheets to accounts payable department in a timely manner.
- Create clear systems and structures for eligibility, communication and accountability for stakeholders.
- Teach approximately 1 to 2 classes of athletics.
- Create a communication structure for all stakeholders to provide information of the athletic program.
- Perform other duties as assigned by principal.
Coach Management
- Supervise, and develop full and part-time athletic staff members in the athletics program
- Complete weekly to bi-weekly check-ins with all coaches on the athletic staff
- Conduct observations of practices to ensure expectations are being met
- Ensure that coaches are executing systems of communication, accountability and academic support
Schedule Management
- Ensure that a master sports calendar complete with all athletic events/games, departure times, practices is indicated on the campus athletic website
- Schedule suitable competition for all non-district events/games.
- Confirm all athletic events/games and transportation requests prior to each athletic event/game
- Utilize transportation software to schedule all athletic trips in advance.
- Secure all officials/referees for all athletic contests and notify officials/referees of any and all changes in athletic calendar.
- Notify the proper stakeholders at least 24 hours in advance of any changes/cancellations in athletic calendar.
- Coordinate gym and athletic field use for practices and games and give final clearance for the use of either the gym or athletic fields.
Training Management
- Ensure all coaches have completed all league, state and school required coaching courses.
- Ensure Hourly employees are well versed in the time management protocol for payroll.
- Ensure all coaches are CPR/AED and first-aid certified and maintain all certifications as required by YES Prep and HCAL
Student Athlete Management
- Facilitate yearly collection of all necessary compliance document for student-athlete participation in athletics including but not limited to: up-to-date pre-participation physicals, Concussion Acknowledgement, Sudden Cardiac Arrest, League Acknowledgement of Rules, and Steroid Agreement documents through Rank One software.
- Schedule a pre-season team meeting to discuss expectation, policies and procedures for all student-athlete participants, their families, coaches, and staff.
- Collect and maintain on file all documents signed by both student-athlete and parent/guardian.
- Hold student athletes accountable for the expectations of the athletic program
THE PERSON
We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:
THE MUST HAVES
- Bachelor’s Degree from an accredited four-year educational institution
- Minimum of two to four years of athletic program management
- History of positive relationships with key stakeholders
- Belief in and commitment to the mission and core value of YES Prep Public Schools
- Openness to giving and receiving frequent feedback
- Demonstrated ability to work on a team
- Ability to juggle multiple tasks and initiatives at once
- Ability to maintain emotional control under stress
- Ability to conduct self in a professional manner at all times
- Frequent prolonged and irregular hours of duty, including evenings and weekends
EVERY OPPORTUNITY STARTS WITH A YES
Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!
THE PERKS
- Compensation – This position is an exempt, salaried position; salary offers commensurate with experience.
- Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
- Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
- Paid Time Off – Employees working 20+ hours a week receive 12 days of Paid Time Off in addition to the system closures during the Academic Calendar.
- Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.
- Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
- Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.
